Additional Registrations (Attendee Form)

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Keywords: Additional Registrations, Attendee Form, primary registration, additional registrations, Verify, Confirm, Form Logic

Document ID: https://platform-support.certain.com/hc/en-us/articles/30759256660759#split1

The Additional Registrations section enables attendees to enter more than one registrant on a single order form. The section enables processing or paying for all registrations at once.

The first registrant entered during this process is called the primary registration. All other registrations entered on the form are called additional registrations.

A submit button to Add another registrant can be included on any page of the online form. The submit button can be included by adding the Addtl Reg Add section on that page.

When the primary registrant enters information and elects Add another registrant, additional registrants’ information can be entered. Additional registrants’ information can be entered using the same form setup as the primary registration. Additional registrants’ information can also be entered using a custom setup created here.

Form Setup for Additional Registrations

Select the sections, order, and page breaks for the online form to be used for additional registrations.

The form setup need not be the same for additional registrations as it is for primary ones.

Custom text or instructions can be added. The custom text or instructions display at the top of each page for additional registrations.

Transfer Information from Primary Registration to Additional Registration

Answers provided by the primary registrant can be applied automatically to additional registrations.

Start by selecting whether pre-population attendee type info applies to the additional registrations. The page also allows selecting whether emails send to additional registrations.

The option to Send invoice to additional registrations is selected by default. Clearing the check box changes invoice delivery. The primary registration receives the invoice. The additional registrations do not receive the invoice.

> Note: This applies only to email confirmations sent as .

Select the specific data fields to transfer from the primary registration to the additional registration. Click Save to see additional options.

Additional options include copying or pre-populating the selected fields to display on the form.

Pre-populate means answers of the primary registration display in the form fields of all additional registrations. The answers display as editable fields. Copy means primary registrant answers copy to each additional registration as it is created. In this case, the information is read-only in the form.

Addl Regs: Verify & Confirm

Select up to four fields to show for Additional Registrations on the and pages.

Fields available include Standard Profile fields. Standard Profile fields include name, attendee type, and registration status. Fields available also include Barcode fields.

Notes re Barcode fields

Barcodes available for selection here are those set up on:

Barcodes are included only on the page and confirmation email. Barcodes are not included on the page.

Including barcodes for additional registrations makes checking the whole party faster. Barcodes usually use QR Codes. The method supports attendees checking their whole party at the same time.

An example uses the app.

Registrant Contact Information

Select the check box to use a different profile setup for additional registrations.

If the check box is left clear, an additional registration sees the same profile setup as the primary registrant.

If using a different profile setup, and order. Customize fields and order in the same manner as the primary registration.

Attendee Types

Select the check box to use a different attendee type setup for additional registrations.

If the check box is left clear, an additional registration sees the same attendee types as the primary registrant.

If using a different attendee type setup, select attendee types for the additional registration. Select the display order.

Questions and Agenda Items

Select the check box to use a different question and agenda item setup for additional registrations.

If the check box is left clear, an additional registration sees the same questions and agenda item setup as the primary registrant.

If using a different question and activity setup, select questions and activities to show. Select the display order.

Limiting the Number of Additional Registrations

Form Logic can limit the number of potential additional registrations. The limit can be set using a conditional rule that checks the number of registrations on the order.

1. Go to the page.

2. Create a rule that checks the Number of Registrations on Order against the nuymber iof your choice.. (Remember that the initial primary registration counts as part of this total.)

3. Set the action as Hide Multiple Add.

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