Additional Registrations (Attendee Form)

Additional Registrations (Attendee Form)

The Additional Registrations section enables attendees to enter more than one registrant on a single order form. The Additional Registrations section processes or pays for all of the registrations at once.

The first registrant entered during this process is called the primary registration. All other registrations entered on the form are called additional registrations.

You can include a submit button to "Add another registrant" on any page of the online form. You can include the submit button by including the " Addtl Reg Add " section on that page.

When the primary registrant enters their information and elects to "Add another registrant", then the additional registrants' information can be entered. The additional registrants' information can be entered using the same form setup as the primary registration. The additional registrants' information can also be entered using a custom setup created here.

Form Setup for Additional Registrations

Select the sections, order, and page breaks for the online form to be used for additional registrations.

The form setup need not be the same for additional registrations as it is for primary ones.

You can also add custom text or instructions. The custom text or instructions display at the top of each page for additional registrations.

Transfer Information from Primary Registration to Additional Registration

The primary registrant’s answers can be applied automatically to additional registrations.

Start by selecting whether or not pre-populate attendee type info for the additional registrations.

You may also choose whether to send emails to additional registrations.

The option to Send invoice to additional registrations is selected by default.

If you clear that check box, then the primary registration receives the invoice. The additional registrations do not receive the invoice.

Note: This applies only to email confirmations sent as email templates.

Then you have the option to select the specific data fields you wish to transfer from the primary registration to the additional registration.

Click Save to see additional options.

You can choose to copy or pre-populate the fields you selected to display on the form.

Addl Regs: Verify & Confirm

Select up to four fields to show for Additional Registrations on the Verify and Confirm pages.

Fields available include Standard Profile fields. Standard Profile fields include name, attendee type, and registration status. Fields available also include Barcode fields.

Notes re Barcode fields

Barcodes available for selection here are those you have set up on: Manage > Badges and Barcodes > Barcodes.

Barcodes are included only on the Confirmation page and confirmation email. Barcodes are not included on the Verify page.

Including barcodes (usually QR Codes) for additional registrations makes it even quicker and easier for an attendee to check their whole party in at the same time.

For example, using the Certain Check-In app.

Registrant Contact Information

Select the check box if you want to use a different profile setup for additional registrations.

If left clear, then an additional registration sees the same profile setup as the primary registrant.

If using a different profile setup, customize the profile fields and order. Customize the profile fields and order in the same manner as done for the primary registration.

Attendee Types

Select the check box if you want to use a different attendee type setup for additional registrations.

If left clear, then an additional registration sees the same attendee types as the primary registrant.

If using a different attendee type setup, select the attendee types you wish to offer to the additional registration.

Select the display order.

Questions and Agenda Items

Select the check box if you want to use a different question and agenda item setup for additional registrations.

If left clear, then the additional registration will see the same questions and agenda item setup as the primary registrant.

If using a different question and activity setup, select the questions and activities that you wish to show the additional registration.

Then select the display order.

Limiting the Number of Additional Registrations

If you wish to limit the number of potential additional registrations you can use Form Logic to create a conditional rule.

The conditional rule checks the number of registrations on the order.

To do this:

1. Go to the Forms > Logic page.

2. Create a rule that checks the Number of Registrations on Order against the nuymber iof your choice..

• Remember that the initial primary registration counts as part of this total.

3. Set the action as Hide Multiple Add.

• Include the logic rule in a Form Logic section.
• Include it on the same page of the form as the Multiple Add and Verify sections.
• The logic rule should be the first section on the page.