The Additional Registrations section enables attendees to enter more than one registrant on a single order form. The Additional Registrations section enables processing or payment for all registrations at once.
The first registrant entered in this process is called the primary registration. All other registrations entered on the form are called additional registrations.
You can include a submit button to "Add another registrant" on any page of the online form. You can include the submit button by including the "Addtl Reg Add" section on that page.
When the primary registrant enters information and elects to "Add another registrant", additional registrants can enter information. The additional registrants can enter information using the same form setup as the primary registration. The additional registrants can also enter information using a custom setup created here.
Form Setup for Additional Registrations
Select the sections, order, and page breaks for the online form used for additional registrations. The form setup need not match the form setup used for primary registrations.
You can add custom text or instructions at the top of each additional registration page. The custom text or instructions display at the top of each page for additional registrations.
Transfer Information from Primary Registration to Additional Registration
The primary registrant can apply answers to additional registrations automatically. Start by selecting whether the form pre-populates attendee type info for additional registrations.
You can choose whether to send emails to additional registrations. You can send emails to additional registrations based on the email option selection.
The option to Send invoice to additional registrations is selected by default. Clearing the checkbox sends the invoice only to the primary registration. Additional registrations do not receive the invoice when the checkbox is cleared.
> Note: This applies only to email confirmations sent as email templates.
You can select specific data fields to transfer from the primary registration to the additional registration. Click Save to see additional options.
You can choose to copy or pre-populate the fields you selected. The selected fields display on the form.
Pre-populate means the primary registration answers show in the form fields for all additional registrations. Pre-populate means the answers remain editable in the form. Copy means the primary registrant answers copy to each additional registration as the registrations get created. Copy means the information becomes read-only in the form.Addl Regs: Verify & Confirm
Select up to four fields for Additional Registrations on the Verify and Confirm pages. The Verify page is Verify. The Confirm page is Confirm.
Fields available for selection include Standard Profile fields. Standard Profile fields include name, attendee type, and registration status.
Fields available for selection also include Barcode fields.
> Notes re Barcode fields: > > Barcodes available for selection here are those set up on: Manage > Badges and Barcodes > Barcodes. > > Barcodes are included only on the Confirmation page and confirmation email. Barcodes are not included on the Verify page. > > Including barcodes for additional registrations makes it quicker and easier for an attendee to check the whole party at the same time. > > Example use is the Certain Check-In app.
Registrant Contact Information
Select the check box to use a different profile setup for additional registrations. If the check box is left clear, an additional registration uses the same profile setup as the primary registrant.
If using a different profile setup, customize the profile fields and order. Customize the profile fields and order in the same manner as done for the primary registration.
Attendee Types
Select the check box to use a different attendee type setup for additional registrations. If the check box is left clear, an additional registration uses the same attendee types as the primary registrant.
If using a different attendee type setup, select the attendee types to offer to the additional registration. Select the display order for the attendee types.
Questions and Agenda Items
Select the check box to use a different question and agenda item setup for additional registrations. If the check box is left clear, an additional registration uses the same questions and agenda item setup as the primary registrant.
If using a different question and activity setup, select the questions and activities to show for the additional registration. Select the display order for the questions and activities.
Limiting the Number of Additional Registrations
Form Logic can limit the number of potential additional registrations. A conditional rule checks the number of registrations on the order.
To create the conditional rule to limit additional registrations:
1. Go to the Forms > Logic page.
2. Create a rule that checks the Number of Registrations on Order against the nuymber iof your choice.
3. Set the action as Hide Multiple Add.
- Include the logic rule in a Form Logic section.
- Include the logic rule on the same page of the form as the Multiple Add and Verify sections.
- The logic rule should be the first section on the page.
- (Remember that the initial primary registration counts as part of this total.)