Attendance Tracking is a method to manage an attendee's ability to check in to sessions.
Attendance Tracking enables a scanned check-in option by scanning a QR code.
Authorized users can perform the scans.
Agenda prerequisites
Check-ins must be enabled on the Agenda before scanning.
In the Agenda feature settings, use the "Allow Event Check-Ins" button.
When enabled you can select a default check-in type.
If no default is selected, every session defaults to check-ins enabled.
These check-ins are non time-bounded without verification.
You may wish to set the default to ON, which means staff scans the attendee badge.
How Attendance Tracking works
Attendance Tracking matches decoded QR codes to a string (usually a number) associated with each attendee in Touchpoint's attendee list.
The field used for this purpose is Lead Code.
The Lead Code field should be labeled on your attendee spreadsheet upload.
Authorized users
Users who are authorized under the Attendance Tracker feature need only log in to the app and navigate to the agenda session.
For sessions that allow Check-Ins via staff scanning of attendee badges, the deputized user will see a check-in button.
Check-in flow
Tap the check-in button to activate the scanning interface.
Checking in attendees happens automatically when the camera is pointed at the QR code on name badges.
Lead Code and QR codes
The Lead Code field can be used to generate a unique QR code that will be scannable from within the Touchpoint Event app.
Your badge provider will need the same spreadsheet used in the Touchpoint CMS.
Name badge printing and templates
If you do not have a vendor for name badges, a Name Badge Template from Avery is provided.
Name Badge Template from Avery.
After selecting the template you would like to use you will be presented with a blank badge.
Select Import Data.
Select any information you'd like displayed on your name badges and Lead Code as imported fields, then click next.
On the next screen, drag First Name and Last Name into the Arrange fields box. Hit next, then finish.
Next add the QR code.
Select More from the left menu, then "QR and Barcodes".
Select a "Code Type" of text.
To generate the QR code from Lead Code, select the merge button beneath "MERGE QR OR BARCODE".
In the dialog drag and drop on to the field labeled "Enter barcode text" and then select finish.
Name badge provider needs
Your badge provider will need the same spreadsheet used in the Touchpoint CMS.
The Lead Code field can be used to generate a unique QR code that will be scannable from within your Touchpoint Event app.
Avery badge printing example
After selecting the template you'd like to use you will be presented with a blank badge.