Check-In: Session Configuration

This page lets you customize the on-site Check-In app experience.

On this Session Configuration page you can enable session check-ins. Then you can choose which sessions are allowed to have walk-ins.

Note: Changes made here affect the Check-In app only when Speaker and Session Management is enabled for the event.

Video: Check-In: Session Configuration (45 sec)

Check-In Enabled for Sessions

Set to On to enable session check-in.
This makes a Sessions tab available in the app.
A user will be able to scan attendees into sessions for which they have registered.
If a session is set here to allow attendance without pre-registration, then the user can register attendees.

Note: Setting this to On will require Attendees to check in at Sessions created using Speaker and Session Management.

May attendees come to sessions without pre-registering for them?

This panel is shown when session check-in is enabled by setting it to On.

No – All attendees at every session must be pre-registered for that session.
Only to THESE sessions – Select the sessions to which attendees may come even if not pre-registered for them.
1. Click Select Sessions to Add or Remove.
2. Note: Only published, scheduled session instances without fees are listed for selection.
Note: Sessions with fees require pre-registration.
A “scheduled session instance” is one that has been assigned to a location and date/time.
For example, you might allow the Monday 10:30 occurrence of a session to have walk-ins, but not the Tuesday 9:30 occurrence.
A session is “published” for selected (or all) attendee types on the Sessions page.
Select the check boxes for the sessions you want to add to the list.
Click Save Selections.
The numbers of attendees at the selected sessions will be limited only by session capacity, as defined on the Sessions page.
All other sessions will be limited to those who have pre-registered for them.
Yes, to ALL non-fee sessions – Attendees may come to any session (provided it has no fee), even if not pre-registered for it.

If Check-In is enabled for Sessions, then the following option is available if you select “Only to THESE sessions” or “Yes, to ALL non-fee sessions” above:

Allow walk-ins to override session capacity – If selected, walk-in session registrations will be allowed, even when that would mean exceeding the Session’s capacity.

Check-In: Session Configuration