Overview
Digital Event is an event configuration that enables hosting a webcast and distributing the join URL to registrants. Email Template is a preformatted email layout used to send event information.When an Event is set up as a Digital Event, you can create a scheduled Email that includes the join URL of the webcast.
The Email Template is located under Promote > Communication > Digital Events Templates.
These Templates are only available if the Digital Event Module is enabled for the Event.
Session Catalog is a feature that lists sessions for the Digital Event.Enabling Digital Events and Email Templates
- To enable the Digital Event Module, navigate to Plan > Options > Enable Digital Events > Join Emails.
- A default Email Template is created automatically.
- The Email Template can be previewed and edited.
- The Event Unique Join URL is appended in the Email Template.
- You must set up your connection to webcast providers (for example, Zoom or On24) in Certain.
- You must use the Signal integration.
- Click Save to save changes to the Email Template.
Notes and Best Practices
- This email does not go out automatically upon completion of the registration.
- Best practices: include text in the Confirmation Email for the Event indicating that the Registrant will receive a separate email with the webcast join URL.
Session Catalog Integration
- If you are using the Session Catalog for a Digital Event, you can include the auto-login to the Session Catalog in this Email Template by going to the Catalog list and copying the link to the Session Catalog.
- The Registrant then has a quick link to their Sessions.
Related articles
- Session Locations
- The Consequences of Changing Your Event Code