When an Event is set up as a Digital Event, you can create a scheduled Email that includes the join URL of the webcast.
The Email Template is located under Promote > Communication > Digital Events Templates.
These Templates are available only if the Digital Event Module is enabled for the Event.
Enabling Digital Events and Email Templates
To enable the Digital Event Module, navigate to Plan > Options > Enable Digital Events > Join Emails.
A default Email Template is then created automatically.
In that Email Template you get the option to preview and edit the Template.
The Event Req Unique Join URL is appended in the Email Template.
This feature works only if you have set up connections to webcast providers in Certain (for example, Zoom or On24) and are using the Signal integration.
Click Save to save any changes made to the Email Template.
Note on Email Delivery
This email does not go out automatically upon completion of the registration.
Our best practices recommendation is to include text in the Confirmation Email for the Event to indicate that the Registrant will receive a separate email with that webcast join URL.
Session Catalog Integration
If you are using the Session Catalog for a Digital Event, you can include the auto- to the Session Catalog in this Email Template by going to the Catalog list and copying the link to the Session Catalog.
The Registrant then has a quick link to their Sessions.