Events Tab
The EVENTS link in the Primary Navigation Menu takes you to the Event List page, where you can access Events on your portal.
Event List
The Event List includes all Events accessible from your Account. The default view displays all current and upcoming Events. Details about each Event are displayed along with the Event title/name. Click on the Event row to manage, configure, or view an Event's settings. You will be taken to the Manage > Registrations page for that Event.
Event List Views
Some basic information on the Event List is shown below. You can replace columns by clicking on the vertical ellipses next to the column name. The following items are included:
- Event Title — The name given to the Event, configured when creating the Event under Plan > Event Setup > Details within the Event.
- Start Date — The first day the Event will occur (first day on-site) and is configured under Plan > Event Setup > Details within the Event.
- Location — Where the Event will be held, configured under Plan > Event Setup > Details within the Event.
- Status — The status of the Event. Options include Live, Testing, Postponed, Cancelled, Closed. This is set within the Event under Plan > Event Setup > Details.
- Registrations — Shows a brief numeric overview of how many people have registered. The Complete status refers to attendees who have registered and progressed through the Registration Form to the Confirmation page. More information about Registrations is available on the Event Dashboard displayed when you click an Event's name.
- Complete — Refers to attendees who have registered and progressed through the Registration Form to the confirmation page.
Event Navigation
When you click on an Event from the Event List page, the following Event-specific tabs will be displayed next to the Event name at the top of the screen. Each tab has a drop-down of section items.
Plan
- Configure: This is where you can edit the abilities and look of the Event.
- Options: Here, you can edit how data that comes through the Forms is treated and which features/modules you would like to include in your Event.
- Display: Here, you can edit or add Custom HTML and CSS that will be applied to the Event as a whole.
- Single Sign-On: Here, you can select the SSO setup you want to use for the Event (if available).
- Event Setup: All Event-specific information is entered here, including Event dates and location, Custom Questions, Agenda Items, etc. Be sure to set up all of your Event information and Event-specific Custom Questions here before configuring your attendee-facing Forms and Websites. You will also find the Content Display area here, which allows you to set up or add values to any Display Fields, Content Blocks, or Display Rules you want in the Event.
- Accommodation: ''Accommodation blocks" (any pre-booked room blocks for the Event) can be set up here. You can also define your room types and hotel(s), and match any roommate requests here.
- Promo Codes/Groups: If these modules are enabled, this will bring you to the area to create, modify, or delete any Promo Codes or Groups set up in the Event.
- Forms: This is the web interface you will use to collect information from your attendees. Your Event can house one or multiple Forms for attendees to register. Your Forms list will show a list of Forms created for the current Event with dates that the online registration opens and closes.
Promote
- Website: This is where you can (optionally) set up full attendee-facing informational Website(s) with static text about your Event.
- Communication: This is where you can set up email and printable templates/invoices and itineraries, which can be sent to your Event attendees.
Manage
- Registrations: This tab serves as the planner's "Dashboard" for an Event. There are three main at-a-glance summary Reports on this tab that the planner will use on a day-to-day basis.
- Badges and Barcodes: This is where you will set up badge layout, badge name, add badge fields, and create barcodes.
Engage
- Check-In: Here, you can set up the Event to use the Certain Check-In App or the Certain Kiosk App.
Reports
- Use this tab to create and view customized Reports on your Event Registrations.
Note: If you do not see any of the above options in your event, check the Plan > Configure > Options page to enable the associated module. If you do not see the option available, it may be that your product license does not include the feature. Check with Certain Support or your Customer Success Manager for more information.
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