The Flight Packages page is the third page-link on the Travel page in an event. The Travel Packages sub-module of the Travel Module must be enabled for the event. The Travel Module option is in Plan > Configure > Options.
This page shows packages of flights. Attendees can select flight packages on a registration form. You can allocate flight packages directly to attendees on Registrations > Travel.
Add, edit, delete, and export flight packages
- To add a flight package: click the Add New button.
You can add flights to the package once you have saved it.
- To edit a flight package: click the icon in the Action column for that package in the Flight Packages section.
- To delete a package: click the icon in the Action column for that package in that section.
- To export a list of flight packages and their flights to Excel: click the Excel icon above the Action column.
See Travel Packages Guide for an explanation. The guide includes screenshots of setting up and assigning flight packages. The guide also covers other aspects of the Travel Packages sub-module.
Travel Packages
All the flight packages set up in the event are listed in a table. The list may be a multi-page list.
Click the expand icon in the first column to show all the flights in that package. For an expanded package, click the collapse icon to hide the flights and show only the package description.
Click the or icon in the column heading to expand or collapse all the packages.
When a package is expanded, the following information is shown for each flight in the package. The information is set up on Plan > Travel > Flights:
- Outbound Flight or Inbound Flight
- Departure Date/Time
- Departure Port
- Arrival Date/Time
- Arrival Port
- Airline
- Flight Number
- Action – click to edit the package.
The package edit includes its Reference Number, i.e. reserved seat block.
Click to delete it.
These icons are only shown in the row for the package description, not for each flight.
Travel Package Information
The Travel Package Information and Selected Flights sections replace the list of Packages when you are editing a package. When you are adding a new package, the Selected Flights section is not displayed until you Save the package.
The information about a package consists of its Description. The information also includes the list of Selected Flights.
Description (Required)
- Description – (Required.)
The description identifying a package must be unique in an event.
Selected Flights
The Selected Flights section is displayed below the Package Information. Selected Flights lists the flights in that package. Selected Flights includes the following information for each flight. The information is set up on Plan > Travel > Flights.
- Airline – The airline (carrier) operating the flight.
- Flight Number – The airline's code identifying the flight, e.g. AA1867.
- Reference Number and Inventory – The Reference Number on this flight allocated to this package.
The parentheses after the Reference Number include unallocated and total inventory.
Click the drop-down list to select a reference number.
- Order – Click to move the flight down in the list.
Click to move it up in the list.
The flights should be in the order of travel.
The first flight in the journey should be at the top of the list.
You can use this to account for international dateline issues.
- Action – Click delete to remove a flight from the package.
Click edit to edit the Reference Numbers on a flight.
Editing Reference Numbers follows the method described above.
To add flights to the package, click Add Flights. Add Flights opens the Add Flights to Package pop-up window described next.
Add Flights to Package
An Add Flights to Package window opens when you click the Add Flights to Package button. You click this button in the Selected Flights section heading.
All flights in this event are listed. The event flight list is set up on Plan > Travel > Flights.
You can narrow the list search. You do this by selecting one of the items in the unlabeled drop-down list. The drop-down list items include Airline, Flight Code, Departure Port, Arrival Port, or Inbound/Outbound. You then type or select a value for that field in the unlabeled field on the right. The list shows only the matching flights.
The list includes the following information for each flight:
- Check box (unlabeled)
- Description
- (Inbound) / (Outbound), • Airline, • Flight
- Departs (Date/Time, Port)
- Arrives (Date/Time, Port)
Add flights steps
1. Select the check boxes in the first column to select the flights to add to the package. Select the check box in the column heading to select all the flights. 2. Reference Number – For each selected flight, select the Reference Number for the seat block to use. Reference Numbers are explained in the Flights topic. 3. Click Add Flights to add the selected flights to the package. The interface returns to the Flight Packages list.