Flight Packages

The Flight Packages page is the third page-link on the Travel page in an event.
The Flight Packages page is displayed if the Travel Packages sub-module of the Travel Module is enabled for the event (in Plan > Configure > Options).
The page displays flight packages.
You can see, edit, and add flight packages.
Attendees can select flight packages on a registration form.
You can allocate flight packages directly to attendees on the Registrations > Travel page.
To add a flight package, click the Add New button.
You will be able to add flights to the package once you have saved it.
To edit a flight package, click the edit icon in the Action column for that package in the Flight Packages section.
To delete a package, click the delete icon in the Action column for that package.
To export a list of flight packages and their flights to Excel, click the Excel icon above the Action column.
See the Travel Packages Guide for an explanation, with screenshots, of setting up and assigning flight packages, and the other aspects of the Travel Packages sub-module.

All the flight packages set up in the event are listed in a table.
This may be a multi-page list.
Click the expand icon in the first column to show all the flights in that package.
For an expanded package, you can click the collapse icon to hide the flights and show only the package description.
(Click the expand or collapse icon in the column heading to expand or collapse all the packages.)
When a package is expanded, the following information is shown for each flight in the package, as set up on Plan > Travel > Flights:
(Outbound Flight) or (Inbound Flight)
Departure Date/Time
Departure Port
Arrival Date/Time
Arrival Port
Airline
Flight Number
Action – click to edit the package (including its Reference Number, i.e. reserved seat block), or click to delete it.
These icons are only shown in the row for the package description, not for each flight.

The Travel Package Information and Selected Flights sections replace the list of Packages when you are editing a package.
When you are adding a new package, the Selected Flights section is not displayed until you Save the package.
The information about a package consists of its Description, plus the list of Selected Flights:
Description – (Required.) The description identifying a package must be unique in an event.

The Selected Flights section is displayed below the Package Information, listing the flights in that package, with the following information about each one (as set up on Plan > Travel > Flights):
Airline – The airline (carrier) operating the flight.
Flight Number – The airline's code identifying the flight, e.g. AA1867.
Reference Number and Inventory – The Reference Number on this flight allocated to this package. (The two figures in parentheses after the Reference Number are its unallocated and total inventory.) Click the drop-down list to select a reference number.
Order – Click to move the flight down in the list, click to move it up. The flights should be in the order of travel, with the first one in the journey at the top of the list. You can use this to account for international dateline issues.
Action – Click delete to remove a flight from the package. Click edit to edit the Reference Numbers on a flight, as described above.
To add flights to the package, click Add Flights, which opens the Add Flights pop-up window described next.

Add Flights to Package

An Add Flights to Package window opens when you click the Add Flights to Package button on the Selected Flights section heading.
All flights in this event (as set up on Plan > Travel > Flights) are listed.
You can narrow the list down by selecting one of the items in the unlabeled drop-down list—Airline, Flight Code, Departure Port, Arrival Port, or Inbound/Outbound—and then typing or selecting a value for that field in the unlabeled field on the right.
The list then shows only the matching flights.
The list includes the following information for each flight:
Check box (unlabeled)
Description (Inbound) / (Outbound)
Airline
Flight
Departs (Date/Time, Port)
Arrives (Date/Time, Port)
Select the check boxes in the first column to select the flights to add to the package.
(Select the check box in the column heading to select all the flights.)
Reference Number – For each selected flight, select the Reference Number for the seat block to use. ("Reference Numbers" are explained in the Flights topic.)
Click Add Flights to add the selected flights to the package, and return to the Flight Packages list.

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