The Flight Packages page is the third page-link on the Travel page in an event.
The Flight Packages page is displayed if the Travel Packages sub-module of the Travel Module is enabled for the event (in Plan > Configure > Options).
The Flight Packages page allows you to see, edit, and add packages of flights.
Flight packages are assets that attendees can select on a registration form, or that an event organizer can allocate directly to attendees on the Registrations > Travel page.
To add a flight package, click the Add New button.
After saving a new package, you will be able to add flights to the package.
To edit a flight package, click the icon in the Action column for that package in the Flight Packages section.
To delete a package, click the icon in the Action column for that package in the relevant section.
To export a list of flight packages and their flights to Excel, click the Excel icon above the Action column.
See the Travel Packages Guide for an explanation, with screenshots, of setting up and assigning flight packages, and the other aspects of the Travel Packages sub-module.
Travel Packages
All flight packages set up in the event are listed in a table.
The table may be a multi-page list.
Click the expand icon in the first column to show all the flights in a package.
For an expanded package, click the collapse icon to hide the flights and show only the package description.
Click the left/right icon in the column heading to expand or collapse all the packages.
When a package is expanded, the information shown for each flight in the package includes:
(Outbound Flight) or (Inbound Flight)
Departure Date/Time
Departure Port
Arrival Date/Time
Arrival Port
Airline
Flight Number
Action
The Action column for a package includes icons to edit the package (including its Reference Number) or to delete the package. The icons are shown only in the row for the package description, not for each flight.
Travel Package Information and Selected Flights sections replace the list of Packages when editing a package.
When adding a new package, the Selected Flights section is not displayed until Saving the package.
The information about a package consists of its Description, plus the list of Selected Flights.
Description is required. The Description must be unique in an event.
Selected Flights appears below the Package Information, listing the flights in that package.
The information for each flight in the Selected Flights list includes:
Airline – The airline operating the flight.
Flight Number – The airline's code identifying the flight (for example AA1867).
Reference Number and Inventory – The Reference Number on this flight allocated to this package. The two figures in parentheses after the Reference Number indicate unallocated and total inventory. The list provides a drop-down to select a reference number.
Order – The order of flights within the package. The first flight in the journey should appear at the top of the list. This ordering can account for international dateline issues.
Action – The option to delete a flight from the package or to edit the Reference Numbers on a flight.
To add flights to the package, click Add Flights, which opens the Add Flights to Package window described next.
Add Flights to Package
An Add Flights to Package window opens when the Add Flights to Package button is clicked in the Selected Flights section heading.
All flights in the event (as set up on Plan > Travel > Flights) are listed.
The list can be narrowed by selecting one item in the unlabeled drop-down list (Airline, Flight Code, Departure Port, Arrival Port, or Inbound/Outbound) and then typing or selecting a value in the unlabeled field on the right.
The list shows only the matching flights.
The list includes the following information for each flight:
Check box (unlabeled)
Description (Inbound) / (Outbound)
Airline
Flight
Departs (Date/Time, Port)
Arrives (Date/Time, Port)
Select the check boxes in the first column to choose the flights to add to the package.
Select the check box in the column heading to select all the flights.
Reference Number – For each selected flight, select the Reference Number for the seat block to use.
The Reference Numbers are explained in the Flights topic.
Click Add Flights to add the selected flights to the package, and return to the Flight Packages list.
Travel Package Information
The Travel Package Information and Selected Flights sections replace the list of Packages when editing a package.
When adding a new package, the Selected Flights section is not displayed until the package is saved.
The information about a package consists of the Description, plus the list of Selected Flights.
Description – The description identifying a package must be unique in an event.
Selected Flights – The Selected Flights section is displayed below the Package Information, listing the flights in that package.
The information for each flight in the Selected Flights list includes:
Airline – The airline operating the flight.
Flight Number – The airline's code identifying the flight.
Reference Number and Inventory – The Reference Number on this flight allocated to this package.
Order – The order of flights within the package.
Action – The option to delete or edit a flight within the package.
Selected Flights
The Selected Flights section is displayed below the Package Information, listing the flights in that package.
The following information appears for each flight in the Selected Flights list:
Airline
Flight Number
Reference Number and Inventory
Order
Action
Add Flights to Package – The Add Flights to Package button opens a window described above.
Add Flights to Package window – The Add Flights to Package window opens when the Add Flights to Package button is clicked in the Selected Flights section.
All flights in the event are listed in the window described above.
The list can be narrowed by using the unlabeled drop-down list and the unlabeled field on the right to filter the results.
Select the check boxes to add flights to the package.
Select the column heading’s check box to select all flights.
Reference Number – For each selected flight, select the Reference Number for the seat block to use.
Click Add Flights to add the selected flights to the package, and return to the Flight Packages list.
Travel Packages Guide
The Travel Packages Guide provides an explanation, with screenshots, of setting up and assigning flight packages, and of the other aspects of the Travel Packages sub-module.
Travel Packages (Summary)
All flight packages set up in the event are listed in a table.
The table may be a multi-page list.
Click the expand icon in the first column to show all the flights in that package.
For an expanded package, click the collapse icon to hide the flights and show only the package description.
Click the left/right icon in the column heading to expand or collapse all the packages.
When a package is expanded, the following information is shown for each flight in the package, as set up on Plan > Travel > Flights:
(Outbound Flight) or (Inbound Flight)
Departure Date/Time
Departure Port
Arrival Date/Time
Arrival Port
Airline
Flight Number
Action
The Action column includes icons to edit the package (including its Reference Number) or to delete the package.
The icons are only shown in the row for the package description, not for each flight.
Note on Page Content
The Travel Package Information and Selected Flights sections replace the list of Packages when editing a package.
When adding a new package, the Selected Flights section is not displayed until the Save action is performed.
The Description field must be unique within an event.