Import Accommodation Blocks

Plan > Accommodation > Import > Blocks

This article describes how to import accommodation blocks into an event from a CSV file using the Accommodation Import Wizard.

Prerequisites

The Hotels to which the rooms in the block belong must be set up on Accommodation > Hotels.
The Room Types applicable to the rooms in the block must be set up on Accommodation > Room Types.

Start by preparing a CSV file containing the data to be imported.
Ensure that the columns in the file include all the required fields.
Best practice: Keep the columns in the same order, and using the same or similar names, as used in the mapping step. This makes the mapping step quicker and easier, since those fields are more likely to be mapped by default.
Note re Required fields: A file cannot be imported if any of the "Required" fields are not included.
The import of a record will fail if any of the "Required" fields have no value.
Save the file as a CSV file, where the first row contains the column headings (the field names).
The usual way is to save an Excel file as "CSV (Comma delimited)".

Once you have a CSV file of Blocks to import, step through the Accommodation Import Wizard to import it.
In Import Accommodation Blocks, select Blocks as the type of accommodation to import.
Browse to select a file to upload, and Upload it.
In the pop-up window, map the columns in the import file to the data fields.
See the Blocks help topic for full details of these fields.

*Hotel Code – Required. Must be for an existing hotel already set up on Accommodation > Hotels (where you can see the hotel's Unique Code by clicking the pencil icon to edit the Supplier record).
*Room Type Code – Required. Must be for an existing Room Type already set up on Accommodation > Room Types.
*Start Date – Required. Format mm/dd/yyyy.
*End Date – Required. Format mm/dd/yyyy.
Rate – Optional. If included, must be a positive number (with up to two decimal places).
Inventory – Required. Must be a positive integer.
Contracted Inventory – Optional. If included, must be a positive integer.

Click Import.
Your import is queued, and you receive an email as soon as it is processed.
The blocks are then available for use, and can be seen and edited on Accommodation > Blocks.

During block setup on Accommodation > Blocks, you can restrict attendee types with access to the block, but not during the import process.
You can restrict attendee types manually on Accommodation > Blocks at any time after the import is complete.

Initially, all the attendee types are listed in the Allowed column, so by default all attendee types would be able to see and select the block on the registration form.