Import Accommodation Blocks

The Import Accommodation Blocks process begins with preparing a CSV file containing the data to be imported.
The first row of the file contains the column headings (the field names).
The columns in the file must include all required fields.
Best practice: Keep the columns in the same order.
Best practice: Use the same or similar names as used in the mapping step.
A file cannot be imported if any of the "Required" fields are not included.
The import of a record will fail if any of the "Required" fields have no value.
Save the file as a CSV file, where the first row contains the column headings (the field names).
The usual method is to save an Excel file as "CSV (Comma delimited)".

The Import Accommodation Blocks process uses the Accommodation Import Wizard to import it.
Select Blocks as the type of accommodation to import.
Browse to select a file to upload.
Upload the file.
In the pop-up window, map the columns in the import file to the data fields, which are listed below.
See the Blocks help topic for full details of these fields.
Hotel Code is required.
Hotel Code must be for an existing hotel already set up on Accommodation > Hotels.
The hotel's Unique Code can be seen by clicking the pencil icon to edit the Supplier record.
Room Type Code is required.
Room Type Code must be for an existing Room Type already set up on Accommodation > Room Types.
Start Date is required.
Start Date format is mm/dd/yyyy.
End Date is required.
End Date format is mm/dd/yyyy.
Rate is optional.
If Rate is included, Rate must be a positive number with up to two decimal places.
Inventory is required.
Inventory must be a positive integer.
Contracted Inventory is optional.
If Contracted Inventory is included, Contracted Inventory must be a positive integer.
Click Import.
The import is queued; the system sends an email when processed.
The blocks become available for use and can be seen and edited on Accommodation > Blocks.

When setting up a block on Accommodation > Blocks, you can restrict attendee types with access to the block.
Restricting attendee types is not available during the import.
You can do that manually on Accommodation > Blocks at any time after the import is complete.

Initially, all attendee types are listed in the Allowed column.
By default, all attendee types would be able to see and select the block on the registration form.