Overview
Report Setup (Profiles) is the page used to create new custom reports, or to modify existing user-defined reports, to report on Profile data.
The page allows previewing a custom report by clicking the Run Report button in the lower left corner of each page.
To copy an existing report, navigate to Profile > Reports and click Copy Report.
How to perform common tasks in the reports area
Custom reports are configured using several pages.
After saving a new report from the Setup page, the Left Navigation panel includes links to these other pages.
Page functions
The following pages configure a report. Each page has a specific function.
Setup
Setup sets the name, description, and data type of the report.
Display
Display sets the report's output type and printer settings.
Groups
Groups enables the planner to specify up to three summary groups for organizing reports in printable formats (HTML and PDF).
Subtotals
Subtotals for reports that display numbers enable the planner to set the automatic display of totals on the report. Works for reports in printable formats only (HTML and PDF).
Columns
Columns configures the specific data fields that will be displayed on the report.
Filters
Filters enables the planner to filter data based on two separate date criteria and up to six general data field criteria.
Page
Page creates custom report headers and footers that include HTML formatting and dynamic data fields.
Setting the name of the report
The first step in creating a new report is to give it a Report Name and Description that readily identify it for future use.
Reports may also be placed in Report Groups. A group name is used as a subheading on the Profiles >Reports page. Reports can be grouped in any way convenient to the planner.
Create a new group by entering text in the Enter a new group field. Or select an existing group in the Group drop-down list.
To remove a report from the Reports page, click the Delete button at the bottom of the page.
Report Type
Select the report data type to report on. Each report type refers to what will make a row in the report.
In the Profiles area, there are two types:
- Profiles – Report on profile data, one row per profile record.
- Profiles and Registrations – Report on profiles and their registrations for all events in the account.
Note: You cannot change the Report Type once the report has been created. You would need to create a different report to report on a different data type.
Note: The specific data fields to be displayed are configured in Columns, not in Setup by the data type. The data type only determines what constitutes a row. The Columns page determines which data fields are displayed.
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