Scheduled (Agenda Items)

Scheduled items are the time- and location-based parts of your event. Examples: Workshops, Keynotes, Breakout Sessions, Meals, Activities, Tours.

Each is an agenda item with a time duration and a location. Scheduled items with times greater than zero minutes are available for inclusion on the Certain Mobile Agenda page.

> Note: If you are using the Speaker and Session Management module in the event, you would be creating Sessions there rather than as scheduled items on this page. (You might, however, still be adding agenda items of any of the other types: Fees, Merchandise, and Other.)

> Note: Import: To import Scheduled Items, see Import on the Agenda page. Export: To export a list of Scheduled Items, possibly for editing and re-importing, see Export on the Agenda page.

List or Calendar

You can view the Scheduled Items in two ways.

To switch views, click the icon for that view.
To add an item, click Add New in the Item List or Calendar Grid header.
To edit an item:
click in that item's row in the Item List, or
click the item in the Calendar Grid and click ( pencil icon) to edit in the information pop-up.
To delete or copy an item, click the icon in the Item List
Note: You cannot delete an agenda item that's assigned to an attendee.
To for an item, type any part of its name in the unlabeled box.
Only matching items are displayed.
To filter the items displayed, select a Type in the Filter By list.
All items are listed unless you apply a filter.
If you search for items, the filter applies only to the search results.
See Custom Scheduled Types (next) for standard and customized types.

Custom Scheduled Types

Every scheduled item is of one Type. (See the Details topic.)

This can be one of the standard types ( Activity, Class, Meal, Session Breakout, Tour ), or a custom type that you add in this section.

1. The existing custom types are listed.

2. Click to collapse the list.

3. Click to expand a collapsed list (and show the Add New button).

4. To add a new Type to the list:

1. Click Add New

2. A pop-up Add New Custom Type window opens

3. Type a Name for the new Type

4. Click Save

5. The pop-up window closes, and your new Type is included in the list.

Video: Adding a Custom Scheduled Type

To edit a custom type, click
Note 1: You can only edit the Name.
Note 2: You could, however, use Organize Agenda Categories on Event Setup > Agenda to move a custom type from "Scheduled" to a different category, such as Other.
Caution: That would also change the category of all the Scheduled items of that custom type.
For example, instead of being Scheduled they would become Other.
To delete a custom type, click ( when you hover over the icon).
Note: You cannot delete a type that's in use (assigned to a scheduled item).
To copy a custom type, click.

Groups, Locations & Tracks

To help you manage scheduled items, each one (as described in the Details topic) can be assigned to a Location, and/or a Track, and/or a Group.

You set those groupings up in this section.

Any existing Groups, Locations, and Tracks for scheduled items are listed.
To add one to the list:

1. Click Add New

2. A pop-up Add Group, Location or Track window opens

3. Type a Name

4. Select Group, Location,or Track

5. Click Save

6. The pop-up window closes, and your new entry is included in the list.

Video: Adding a Group, Location, or Track

To edit a group, location or track, click.
Note: You can only edit its Name.
You cannot change it designation; for example, from Group to Track.
To delete a group, location, or track, click ( when you hover over the icon).
Note: If you try to delete one that's in use (is assigned to a Scheduled Item), you are prompted for confirmation.
To copy one, click.