Scheduling and Publishing Sessions

Scheduling and Publishing Sessions describes how sessions progress through their lifecycle, how to schedule them, and how to use Mass Actions to modify their attributes.

How to Schedule Sessions Using the Session Scheduler

Sessions Where Attendees Gather at a Physical Location

Navigate to Manage > Sessions. Click on the Scheduler button under the Import, Export, and Add New buttons. Time and date run along the top of the grid. Locations are on the left. To schedule, you can either:

Click on the grid for a specific location / date and time.
Or select an unscheduled instance from the right-hand side, and drag and drop to the appropriate location / date and time.

You can always click on the scheduled Session/Instance to make edits or to unpublish.

Sessions Without a Physical Location

Navigate to Manage > Sessions. Click on the Scheduler (Without Location) button under the Import, Export, and Add New buttons. Time will run along the top of the grid, and the date will run vertically. To schedule, you can either:

Click on the grid / date and time.
Or select an unscheduled instance from the right-hand side, and drag and drop to the appropriate date and time.

Note: If you have selected Automatically Publish Sessions (under Session > Setup), once you have scheduled your Session, it will be published, and will be ready to be shown on a Form. If this feature is not turned on, you will have to manually change the Status from Scheduled to Published.

Using Mass Actions to change Status, Tracks, Types, and more

Navigate to the Manage > Sessions. The Mass Action options are under the bubbles icon. These actions will only be accessible once you select one or more Sessions from the list. You can change the Session Status, Track, Types, Levels, Tags, or Override Capacity Rules as well as Publish Sessions to Attendee Types, or Delete.

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