Sessions can have multiple statuses during the Event lifecycle, depending on your workflow needs. This article reviews how to manually manipulate Session Statuses (Submitted, Qualified, Approved, Published), how to schedule Sessions, and how to use the Mass Action features.
How to Schedule Sessions Using the Session Scheduler
Sessions Where Attendees Gather at a Physical Location:
- Time and date run along the top of the grid, while Locations are on the left.
- To schedule sessions, you can either:
- Click on the grid for a specific location/date/time.
- Or select an unscheduled instance from the right-hand side, and drag and drop to the appropriate location/date/time.
- You can always click on the scheduled Session/Instance to make edits or to unpublish.
Sessions Without a Physical Location:
- Navigate to Manage > Sessions and click on the Scheduler (Without Location) button under the Import, Export, and Add New buttons.
- Time will run along the top of the grid, and date will run vertically.
- To schedule, you can either:
- Click on the grid/date and time.
- Or select an unscheduled instance from the right-hand side, and drag and drop to the appropriate date and time.
- You can always click on the scheduled Session/Instance to make edits or to unpublish.
Note
If you have selected Automatically Publish Sessions (under Session Setup), once you have scheduled your Session, it will be published and ready to be shown on a Form. If this feature is not turned on, you will have to manually change the Status from Scheduled to Published.
Using Mass Actions to change Status, Tracks, Types, and more
- Navigate to the Manage > Sessions.
- The Mass Action options are under the bubbles icon. These actions will only be accessible once you select one or more Sessions from the list.
- You can change the Session Status, Track, Types, Levels, Tags, or Override Capacity Rules as well as Publish Sessions to Attendee Types, or Delete.
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See also
- Sessions (in Speaker and Session Management)
- How the setting "Incomplete registrations count against Capacity/Inventory for __ minutes after their last modification" works
- Logic Rules: Overview of Display Options (Display, Hide, Assign)
- Adding Sessions - One by One or Via Import
- Creating a Registration Profile in an Event for Existing Speakers
- Comments
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