Select Report Subtotals (Profiles)

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Published: 2026-01-21

Keywords: subtotals, profiles, reports, sum, maximum, minimum, average, grouping

Document ID: platform-support_certain_com_hc_en-us_articles_30517429078807-Select-Report-Subtotals-Profiles

Subtotals overview

Subtotals are sums, maximums, minimums, or averages of numeric data for the data fields selected.
Subtotals can be displayed on printable report formats: Adobe PDF and Printable HTML.
Subtotals appear underneath each column selected for display.

Group-related options

The subtotal page can be used to turn on or off two options that provide the total number of records per group.
This feature is useful for reports that group profiles by organization.
The option 'Display number of records next to each group' shows the number of profiles from each organization in the report.
The option 'Display grand total number of records at the bottom of the report' displays the grand total of records at the bottom of the report.

Subtotals for numeric fields

You can display subtotals for the columns that contain numeric data.
To show subtotals for a particular data field, select the check box for Sum, Maximum, Minimum, or Average.
You may select multiple check boxes.
The subtotals will display in a row beneath each report grouping, or at the bottom of the report if no groupings are designated.