Sessions (Manage Reviews)
This page is accessible only when the Speakers and Sessions Speaker Portal and Speakers and Sessions Reviewer Portal have been configured for the event.
Here you can accept or reject sessions. You can also move sessions to review (on a tier), in bulk or individually. You can also drill down to a session's reviews. You can also edit approved sessions, perhaps to change their status.
Hints
First select the list of sessions to view: Submitted, Under Review, or Approved.
- To approve a session, click in the Submitted or Under Review list.
- To reject a session, click in the Submitted or Under Review list.
- To send a session for review, click in the Submitted or Under Review list.
- To process recommendations for sessions, click Recommendations in the Under Review list.
- To see the reviews for a session, click the Score in the Under Review list.
- To view a session, click in the Approved list.
- To edit a session, click in the Approved list.
- Note: if you have selected Automatic Processing for a session's tier, you won't usually see or process that session's recommendations here.
The system processes those recommendations automatically after their criteria are met.
Buttons
The Mass Actions button in the upper right corner is similar to the one on the Sessions page.
- Mass Actions – Disabled until you have selected sessions to process in bulk.
- Mass Actions – Run on selected sessions.
These are the same three Actions described below for individual sessions.
The three buttons at the top right of the list of sessions determine the list displayed.
- SUBMITTED – List the sessions that have not yet been qualified.
These sessions have a status of Submitted.
- REVIEW – List the sessions with a status of Under Review.
- APPROVED – List the sessions that have been approved.
These sessions have a status of Qualified, Published, or Scheduled.
Submitted Session List
A list of sessions with a status of Submitted.
These sessions are usually those that have been submitted via the online Speakers and Sessions Speaker Portal. These sessions have not yet been passed to a tier for review.
A planner may also change a session's status back to Submitted from a more advanced status by editing the session.
Note: Selected by default if Submitted is greater than zero.
Filter
By default, all submitted sessions are listed.
- Track – Select one or more of the Speakers and Sessions Tracks defined for the event.
Default: All.
- Type – Select one of the Session Types.
Session Types are Keynotes, Hands-on Labs, Breakout Sessions, Interactive Sessions, or one added for this event on the Sessions page.
Default: All.
List
The sessions are listed with the following columns:
- Session Name
- Session Code
- Session Type
- Track
The sessions list includes Actions with the following icons:
- Accept – moves the session to "Qualified"
- Reject
- Send to Review – If your event has multiple Tiers, select the tier to send the session to for review.
If your event has only one tier, it is selected automatically.
The reviewer(s) assigned to the selected tier will then be able to review the session using the Speakers and Sessions Reviewer Portal.
Under Review Session List
A list of sessions with a status of Under Review.
These sessions are usually those that a planner passed to a tier for review on the Speakers and Sessions Reviewer Portal. (The planner would have used this page to do that.)
Note: Selected by default if Submitted is zero.
Recommendations
Click Recommendations to see how many sessions have met any of the recommendation criteria set for the review tier on Speakers and Sessions Session Reviews Tiers Add/Edit.
Examples: sessions that have reached the minimum score for advancement to the next tier, or for approval.
Note: This is regardless of any filters you may have applied, as described under Filter / Filter below.
Note: The Recommendations button is disabled if no criteria have been met.
In the pop up window:
- Show Me – View a list of those sessions.
You can choose to process each one manually.
Processing can include accepting, rejecting, or passing them on for review.
The actions and icons are the same as described below under Actions in the list of sessions under review.
- Process – Process those recommendations automatically.
For example, if five sessions have met criteria to be advanced to the next tier then all five are automatically moved on to that tier.
Note: When a session on the final tier has a recommendation to advance it to the next tier, that is equivalent to a recommendation to approve it.
Processing moves such a session to a status of Qualified.
By default, all "Under Review" sessions are listed.
Search / Filter
The filters include a few more than those in the Submitted Session List described above.
- Track – Select one or more of the Speakers and Sessions Tracks defined for the event.
Default: All.
Note: You can select None to list the sessions that have no track.
You can then click Mass Actions button to apply a track to selected sessions.
- Type – Select one of the Session Types.
Session Types are Keynotes, Hands-on Labs, Breakout Sessions, Interactive Sessions, or one added for this event on the Sessions page.
Default: All.
- Min Score – Select the minimum score (1–10).
Default: "Select Min Score", meaning no minimum score filter applies.
- Max Score – Select the maximum score (1–10).
Default: "Select Max Score", meaning no maximum score filter applies
- Review Percentage – Select the percentage of completed reviews. (1–100).
Default: "Select Review Percentage", meaning no percentage filter applies
- session Name, or Code, or Description – Enter any part of a Session Name, Session Code or Session Description.
Tier
If you have multiple tiers (set up on Speakers and Sessions Session Reviews Tiers), there is a tab for each one.
Click the tab to see the sessions currently under review by that tier.
List
The sessions are listed with the following columns:
- Session Name
- Session Code
- Session Type
- Track
- Tier
- Score
The sessions list includes an additional instruction:
- Click the Score to see the reviews from this tier in a pop-up window.
The sessions list includes Actions with the following icons:
- Accept – Move the session to status "Qualified".
- Reject – Move the session to status "Rejected".
- Send to Review – If your event has multiple Tiers, select the tier to send the session to for review.
If your event has only one tier, it is selected automatically.
The reviewer(s) assigned to the selected tier will then be able to review the session using the Speakers and Sessions Reviewer Portal.
Approved Session List
A list of approved sessions. Approved sessions are those with a status of Qualified, Published, or Scheduled.
Qualified sessions are those that have been accepted on this page by ticking in either of the lists described above.
Published sessions are those that have been published for one or more attendee types on Speakers and Sessions Session Edit 'Publish'.
Scheduled sessions are those that have one or more instances scheduled for a date/time/location. This can be done on Speakers and Sessions Session Edit 'Publish'. This can also be done using the session Speakers and Sessions Sessions List view = "SCHEDULER".
Note: By default, all approved sessions are listed.
Search / Filter
By default, all approved sessions are listed.
- Track – Select one or more of the Speakers and Sessions Tracks defined for the event.
Default: All.
- Status – Select one or more of the sessions statuses described above: Qualified, Scheduled, or Published.
Default: All.
- Type – Select one of the Session Types.
Session Types are Keynotes, Hands-on Labs, Breakout Sessions, Interactive Sessions, or one added for this event on the Sessions page.
Default: All.
List
The sessions are listed with the following columns:
- Session Name
- Session Code
- Session Type
- Track
- Session Status
The sessions list includes Actions with the following icons:
- View the session in the Edit Session window (which opens in Read mode).
- Edit the session in the Edit Session window (which opens in Edit mode).