Sessions (Manage Reviews)

This article explains how to manage sessions and their reviews for events. You can accept or reject sessions, or move them to review (on a tier), in bulk or individually. You can drill down to a session's reviews, or edit approved sessions to change their status.

Hints

First select the list of sessions to view: Submitted, Under Review, or Approved.
To approve a session, click the Accept icon in the Submitted or Under Review list.
To reject a session, click the Reject icon in the Submitted or Under Review list.
To send a session for review, click the Send to Review icon in the Submitted or Under Review list.
To process recommendations for sessions, click Recommendations in the Under Review list.
To see the reviews for a session, click the Score in the Under Review list.
To view a session, click the View icon in the Approved list.
To edit a session, click the Edit icon in the Approved list.
Note: if Automatic Processing is configured for a session's tier, you won't usually see or process that session's recommendations here — they'll be processed automatically after their criteria are met.

Buttons

The Mass Actions button in the upper right corner is similar to the one on the Sessions page.
Mass Actions is Disabled until you have selected sessions to process in bulk.
Mass Actions runs Mass Actions on selected sessions. These are the same three Actions described below for individual sessions.
The three buttons at the top right of the list of sessions determine the list displayed: SUBMITTED, REVIEW, APPROVED.

Submitted Session List

A list of sessions with a status of Submitted.

These are usually those that have been submitted via the online Speakers and Sessions Speaker Portal and have not yet been passed to a tier for review.

A planner may also change a session's status back to Submitted from a more advanced status by editing the session.

Note: Selected by default if Submitted is greater than zero.

Filter

By default, all submitted sessions are listed.
To filter the list, enter values in the fields and click the magnifying glass. (Click the X to clear any filters applied.)
What happens if you filter on more than one selection? Track definitions for the event. The fields include Track, Type, Session Name, Session Code, and Description.

List

The sessions are listed with columns: Session Name, Session Code, Session Type, Track.
Actions include icons for Accept, Reject, and Send to Review.
If your event has multiple tiers, there is a tier selector to send the session to for review. If there is only one tier, it is automatically selected.
The reviewer(s) assigned to the selected tier will then be able to review the session using the Reviewer Portal.

Under Review

Under Review Session List shows sessions with a status of Under Review.
The planner would have passed these sessions to a tier for review.
Note: Selected by default if Submitted is zero.

Recommendations

Click Recommendations to see how many sessions have met any criteria set for the review tier.
In the pop-up window:
Show Me: View a list of those sessions. You can choose to process each one manually, accepting, rejecting or passing them on for review.
Process: Automatically process those recommendations. If five sessions meet criteria to advance to the next tier, all five are moved accordingly.
Note: When a session on the final tier has a recommendation to advance it to the next tier, that is equivalent to a recommendation to approve it.
Filter: By default, all Under Review sessions are listed.
The filters include Track, Type, Session Name, Session Code, Description, Tier, Score, Min/Max Score, and Review Percentage.

Tier

If you have multiple tiers (set up on the Session Reviews Tiers), there is a tab for each one.
Click the tab to see the sessions currently under review by that tier.
List: The sessions are listed with: Session Name, Session Code, Session Type, Track, Tier, Score.
Actions include Accept, Reject, and Send to Review.
Approved: This portal area contains the Reviewer Portal link and shows how to move sessions to different statuses.

Approved Session List

A list of approved sessions, meaning all those with a status of Qualified, Published, or Scheduled.
Qualified: Sessions that have been accepted on this page by ticking the appropriate box in the lists described above.
Published: Sessions published for one or more attendee types.
Scheduled: Sessions that have one or more instances scheduled for a date/time/location.
Filter: By default, all approved sessions are listed.
The filters include Track, Status, Type, Session Name, Session Code, and Description.
List: The sessions are listed with columns: Session Name, Session Code, Session Type, Track, Session Status.
Actions: View, Edit.