Access
This page is accessible only when the Speakers and Sessions Speaker Portal and Speakers and Sessions Reviewer Portal have been configured for the event.
Here you can accept or reject sessions, or move sessions to review (on a tier), in bulk or individually.
You can also drill down to a session’s reviews, or even edit approved sessions, perhaps to change their status.
Hints
First select the list of sessions to view: Submitted, Under Review, or Approved.
- To approve a session, click Submitted or Under Review.
- To reject a session, click Submitted or Under Review.
- To send a session for review, click Submitted or Under Review.
- To process recommendations for sessions, click Recommendations in the Under Review list.
- To see the reviews for a session, click Score in the Under Review list.
- To view a session, click Approved.
- To edit a session, click Approved.
- Note: if a session tier has Automatic Processing, the session tier recommendations usually do not appear for manual processing here.
The system processes the recommendations automatically after the session tier criteria are met.
Buttons
The Mass Actions button in the upper right corner is similar to the one on the Sessions page.
- Mass Actions is disabled until the user selects sessions to process in bulk.
- Mass Actions runs on selected sessions.
The actions match the three individual session actions described below.
The three buttons at the top right of the list of sessions determine the list displayed.
- SUBMITTED — List the sessions that have not yet been qualified.
These sessions have a status of Submitted.
- REVIEW — List the sessions with a status of Under Review.
- APPROVED — List the sessions that have been approved.
These sessions have a status of Qualified, Published, or Scheduled.
Submitted Session List
A list of sessions with a status of Submitted.
These sessions are usually those submitted via the Speakers and Sessions Speaker Portal, and not yet passed to a tier for review.
A planner may also change a session’s status back to Submitted from a more advanced status by editing the session.
- Note: Submitted is selected by default if Submitted is greater than zero.
- By default, all submitted sessions are listed.
Search / Filter
By default, all submitted sessions are listed.
To filter the list, enter values in the search fields and click the magnifying glass. To clear any filters applied, click X.
- Track — select one or more of the Speakers and Sessions Tracks defined for the event.
Default: All.
- Type — select one of the session types: Keynotes, Hands-on Labs, Breakout Sessions, Interactive Sessions, or one added for this event on the Sessions page.
Default: All.
- Session Name, or Code, or Description — enter any part of a Session Name, Session Code, or Session Description.
List
The sessions are listed with the following columns:
- Session Name, Session Code, Session Type, Track
- Actions, with the following icons:
- Accept — moving the session to Qualified
- Reject
- Send to Review — if the event has multiple Tiers, select the tier to send the session to for review.
If the event has only one tier, it is selected automatically.
The reviewer(s) assigned to the selected tier can review the session using the Speakers and Sessions Reviewer Portal.
If the event has only one tier, it is selected automatically. The reviewer(s) assigned to the selected tier can review the session using the Speakers and Sessions Reviewer Portal.
Under Review Session List
A list of sessions with a status of Under Review.
These sessions are usually those that a planner passed to a tier for review on the Speakers and Sessions Reviewer Portal.
- Note: Under Review is selected by default if Submitted is zero.
Recommendations
Click Recommendations to see how many sessions have met any recommendation criteria set for the review tier on Speakers and Sessions Session Reviews Tiers Add/Edit 'Recommendations'.
Examples: sessions that have reached the minimum score for advancement to the next tier, or for approval.
- Note: recommendations are shown regardless of filters applied in Search / Filter.
- Note: the Recommendations button is disabled if no criteria have been met.
In the pop up window:
- Show Me — view a list of those sessions.
The user can process each one manually by accepting, rejecting, or passing the session on for review.
The actions and icons match the actions described below under Actions in the list of sessions under review.
- Process — process recommendations automatically.
If five sessions met criteria to be advanced to the next tier, all five sessions move automatically to that tier.
- Note: when a session on the final tier has a recommendation to advance it to the next tier, this is equivalent to a recommendation to approve it.
So Process moves such a session to a status of Qualified.
By default, all Under Review sessions are listed.
Search / Filter
By default, all Under Review sessions are listed.
To filter the list, enter values in the search fields and click the magnifying glass. To clear any filters applied, click X.
The filters include a few more than those in the Submitted Session List described above.
- Track — select one or more of the Speakers and Sessions Tracks defined for the event.
Default: All.
- Note: selecting None lists the sessions that have no track.
The user can then click Mass Actions to apply a track to selected sessions.
- Type — select one of the session types: Keynotes, Hands-on Labs, Breakout Sessions, Interactive Sessions, or one added for this event on the Sessions page.
Default: All.
- Min Score — select the minimum score (1–10).
Default: Select Min Score, meaning no minimum score filter applies.
- Max Score — select the maximum score (1–10).
Default: Select Max Score, meaning no maximum score filter applies
- Review Percentage — select the percentage of completed reviews (1–100).
Default: Select Review Percentage, meaning no percentage filter applies
- Session Name, or Code, or Description — enter any part of a Session Name, Session Code, or Session Description.
Tier
If the event has multiple tiers set up on Speakers and Sessions Session Reviews Tiers, there is a tab for each tier.
Click a tier tab to see the sessions currently under review by that tier.
List
The sessions are listed with the following columns:
- Session Name, Session Code, Session Type, Track, Tier, Score
- Click the Score to see the reviews from this tier in a pop-up window.
- Actions, with the following icons:
- Accept — move the session to status Qualified
- Reject — move the session to status Rejected
- Send to Review — if the event has multiple Tiers, select the tier to send the session to for review.
If the event has only one tier, it is selected automatically.
The reviewer(s) assigned to the selected tier review the session using the Speakers and Sessions Reviewer Portal.
If the event has only one tier, it is selected automatically. The reviewer(s) assigned to the selected tier review the session using the Speakers and Sessions Reviewer Portal.
Approved Session List
A list of approved sessions.
An approved session is any session with status Qualified, Published, or Scheduled.
- Qualified sessions are those accepted on this page by ticking in either list described above.
- Published sessions are those published for one or more attendee types on Speakers and Sessions Sessions Edit Session 'Publish'.
- Scheduled sessions are those that have one or more instances scheduled for a date/time/location.
This can be done on Speakers and Sessions Sessions Edit Session 'Publish' or using the session Speakers and Sessions Sessions List view = "SCHEDULER" scheduler.
- By default, all approved sessions are listed.
Search / Filter
By default, all approved sessions are listed.
To filter the list, enter values in the search fields and click the magnifying glass. To clear any filters applied, click X.
- Track — select one or more of the Speakers and Sessions Tracks defined for the event.
Default: All.
- Status — select one or more of the session statuses: Qualified, Scheduled, or Published.
Default: All.
- Type — select one of the session types: Keynotes, Hands-on Labs, Breakout Sessions, Interactive Sessions, or one added for this event on the Sessions page.
Default: All.
- Session Name, or Code, or Description — enter any part of a Session Name, Session Code, or Session Description.
List
The sessions are listed with the following columns:
- Session Name, Session Code, Session Type, Track, Session Status
- Actions, with the following icons:
- View the session in the Edit Session window (which opens in Read mode).
- Edit the session in the Edit Session window (which opens in Edit mode).