The Travel Configuration page enables you to set the values described below when using the Travel Packages sub-module of the Travel module. The Travel Packages sub-module can be enabled for an event on Plan > Configure > Options.
Some Travel Configuration values are optional statuses. These optional statuses can be applied to attendees' flights.
Other Travel Configuration values are custom transportation types and airports. Attendees can select these transportation preferences.
The Travel Packages Guide provides an explanation and screenshots of the Travel Packages sub-module.
Transfer Time
Transfer Time is used in Appointment Management. This usage applies when Appointment Management is enabled for the event.
Transfer Time calculates attendees' Available From and Available To dates/times. This calculation occurs when Available From and Available To are not already set.
Transfer Time also calculates possible conflicts of appointment times. These conflicts are calculated with flight arrival or departure times. These conflicts are shown on the Conflict Report.
Estimate the maximum time from when an attendee's flight lands. This time estimate runs until the attendee would arrive at the venue.
Transfer Time must allow for baggage collection. Transfer Time must allow for passport control (if relevant). Transfer Time must allow for transfer to the venue.
Transfer Time uses the furthest airport when more than one airport is in use.
Statuses
Statuses are optional user-definable code sets. Each configured code set can be assigned to attendees' flights. The assignment occurs on Registrations > Travel. Configured statuses are used in reporting.
Defaults for three statuses can be set on the reference numbers on each flight. The reference-number defaults apply on Travel > Flights. These defaults initialize values on an attendee's flight booking. These initial values occur when you assign the flight.
To add a status, type the status name in the unlabeled text box. Click save.
To edit a status, click edit. Change the status name. Click save.
To delete a status, click delete.
Booking Status
Booking Status records the current status of an attendee's flight booking. For example, “New Booking”.
Payment Code
Payment Code records the current status of the payment for an attendee's flight. For example, “At Own Cost”.
Travel Type
Travel Type classifies flight bookings. For example, “Charter Flight”.
Travel Action Code
Travel Action Code indicates the action the planner or travel staff should take next. This next action applies to a booking with this code. For example, “Upgrade Request”.
Transportation Types
Transportation Types set up in this section can be made available for an attendee to select. Attendees select Transportation Types on the Travel section of a registration form.
To make Transportation Types available on the registration form, select Show Transportation Preferences on form when setting up the form.
Transportation Types can also be assigned to Groups. This assignment applies when using the Registration Groups module. When showing transportation preferences on a form, restrict displayed options to those associated with the group of which the attendee is a member. This restriction applies when the attendee is a group member.
Add a transportation type
1. Select a Mode of Transport from the drop-down list. Options are Air, Rail, Road, Ship, or Other. 2. Type a name in the unlabeled text box. 3. Click Add.
Change a transportation type
To change the mode of transport or the name of a transportation type, click edit. Change the values. Click save.
Delete a transportation type
To delete a transportation type, click delete.
Event Airports
Event Airports lists airports used for the event.
Like Transportation Types, Event Airports can be made available for an attendee to select on the Travel section of a registration form. Select Show Transportation Preferences on form when setting up that form.
If you are using the Registration Groups sub-module, assign Event Airports to Groups. Then restrict the airports an attendee sees on the form. This restriction applies to airports assigned to the attendee's group when the attendee is a group member.
Add an airport
1. Find the airport by typing three or more letters in its name. For example, typing “San” or “cis” or “SFO” finds “SFO - San Francisco International Airport”. 2. Click the airport name found. In the example, clicking the found name adds “SFO” to the list.
Delete an airport
To delete an airport, click the x before its name.