On this page you set up any "accommodation sub-blocks" for use at the event. A sub-block is a set of rooms from one or more hotels. A sub-block includes one or more room types. A sub-block has a set number ("inventory") of rooms for one or more days.
These sub-blocks are of rooms that are in Accommodation Blocks (which must be set up first on the Accommodation > Blocks page).
You might choose to use sub-blocks for accommodation at your event if:
- Distinct groups of attendees are travelling from out of town, and you would like to set aside a subset of your room block inventory for each such group.
- The room blocks are at multiple hotels and of multiple room types.
Sub-blocks enable attendees to select their accommodation from either the main room block or a specific sub-block when registering. (See Forms > Accommodation.)
Accommodation Sub-Blocks
- To Add a sub-block, click Add New to open the Accommodation Sub-Block Detail pop-up window described below.
Video: Add Sub-Block (30 sec.)
- To search for an existing sub-block, type any part of its name in the search box.
(To return to listing all sub-blocks, clear the search box.)
Sub-blocks are listed, one section per sub-block (each followed by a list of its room nights). All sub-blocks are displayed, unless you have filtered the list by searching. You can page through a long list using the First / Previous / Next / Last buttons (in lower right corner of page).
Sub-Block
Sub-Block section heading shows the sub-block name. The heading is an unlabeled section heading. Two icons appear on the right.
- Edit the entire sub-block (in the Accommodation Sub-Block Detail window described below).
- Delete the entire sub-block.
> Note: You cannot delete a sub-block that has active reservations.
The heading is followed by a table of sub-block details:
- Date – The date of the room night.
- Hotel – The name of the hotel.
- Room Type – The room type Code.
- Occupancy – The maximum number of occupants of a room of that room type.
- Block Inventory
- Available – The number of rooms that don't have reservations and are not already allocated to sub-blocks.
- Sub-Block Inventory
- Allocated
- Booked
- Remaining
- Utilization – %
Accommodation Sub-Block Detail
This pop-up window opens when you click Add New to add a new sub-block. This pop-up window opens when you click to edit an existing one.
- Sub-Block Name – (Required) A brief name identifying the sub-block.
- Select Block(s) – (Required) Select one or more of the accommodation blocks set up on Accommodation > Blocks.
(Click in the field to display that list of blocks.)
As you select each block, a new section is added to the Sub-Block Inventory table described next.
Allocate Sub-Block Room Inventory from Block
One section per block selected above.
The table in the section has a row for each night in each room type at each hotel in the block. All rows are "read only" for your information. The exception is Sub-Block Inventory – Allocated, which you can edit.
- Date
- Room Type
- Block Inventory
- Available
- Sub-Block Inventory
- Allocated – For each room night to be added to the sub-block as inventory, select the number of rooms required from the block.
- Booked
- Remaining
Click Save to save the sub-block and return to the Accommodation Sub-Blocks page. Click Save & New to save the sub-block and add another one (if adding a new block, not editing an existing one).
Related articles
- Registration Groups in Certain
- Accommodations (Attendee)
- How to Close Registration for an Event