Accommodation Sub-Block Information

Accommodation Sub-Block Information

On this page you set up any “accommodation sub-blocks” for use at the event.

A sub-block is a set of rooms from one or more hotels. A sub-block includes one or more room types. A sub-block has a set number (“inventory”) of rooms for one or more days.

These sub-blocks are of rooms that are in Accommodation Blocks. Accommodation Blocks must be set up first on the Accommodation > Blocks page.

You might choose to use sub-blocks for accommodation at your event if:

• Distinct groups of attendees are travelling from out of town.
• You would like to set aside a subset of your room block inventory for each such group.
• The room blocks are at multiple hotels.
• The room blocks are of multiple room types.

Sub-blocks enable attendees to select their accommodation from either the main room block or a specific sub-block when registering. (See Forms > Accommodation.)

Accommodation Sub-Blocks

To add a sub-block, click Add New to open the Accommodation Sub-Block Detail pop-up window described below. Video: Add Sub-Block (30 sec.)

For an existing sub-block, type any part of its name in the box. To return to listing all sub-blocks, clear the box.

Sub-blocks are listed. Each listed sub-block includes one section per sub-block. Each section is followed by a list of its room nights.

All sub-blocks are displayed. All sub-blocks are displayed unless you have filtered the list by searching. You can page through a long list using the First / Previous / Next / Last buttons. The First / Previous / Next / Last buttons are in the lower right corner of page.

Sub-Block

The sub-block name is shown in an unlabeled section heading. Two icons appear on the right.

• Edit the entire sub-block.

Edit occurs in the Accommodation Sub-Block Detail window described below.

• Delete the entire sub-block.

> Note: You cannot delete a sub-block that has active reservations.

The heading is followed by a table of sub-block details.

• Date — The date of the room night.
• Hotel — The name of the hotel.
• Room Type — The room type Code.
• Occupancy — The maximum number of occupants of a room of that room type.
• Block Inventory
• Available — The number of rooms that don't have reservations and are not already allocated to sub-blocks.
• Sub-Block Inventory
• Allocated
• Booked
• Remaining
• Utilization — %

Accommodation Sub-Block Detail

This pop-up window opens when you click Add New to add a new sub-block. This pop-up window opens when you click an edit option for an existing one.

• Sub-Block Name — (Required) A brief name identifying the sub-block.
• Select Block(s) — (Required) Select one or more of the accommodation blocks set up on Accommodation > Blocks.

Click in the field to display that list of blocks.

As you select each block, a new section is added to the Sub-Block Inventory table described next.

Allocate Sub-Block Room Inventory from Block

One section exists per block selected above.

The table in each section has a row for each night in each room type at each hotel in the block. All fields are “read only” for your information. The exception is Sub-Block Inventory – Allocated. Sub-Block Inventory – Allocated is editable.

• Date
• Room Type
• Block Inventory
• Available
• Sub-Block Inventory
• Allocated — For each room night to be added to the sub-block as inventory, select the number of rooms required from the block.
• Booked
• Remaining

Click Save to save the sub-block and return to the Accommodation Sub-Blocks page. If adding a new block, click Save & New to save the sub-block and add another one.