Accommodation Sub-Block Information

Overview

A sub-block is a set of rooms from one or more hotels.
A sub-block includes one or more room types.
A sub-block has a set number of rooms (inventory) for one or more days.
Sub-blocks consist of rooms that are in Accommodation Blocks.
Accommodation Blocks must be set up first on the Accommodation > Blocks page.
Sub-blocks are used when distinct groups of attendees are travelling from out of town.
Sub-blocks allow setting aside a subset of room block inventory for each group.
The room blocks can be at multiple hotels and include multiple room types.
Sub-blocks enable attendees to select accommodation from either the main room block or a specific sub-block when registering.

To Add a sub-block, click Add New to open the Accommodation Sub-Block Detail pop-up window described below.
A video titled "Add Sub-Block" is available (30 sec.).
To search for an existing sub-block, type any part of its name in the search box.
To return to listing all sub-blocks, clear the search box.
Sub-blocks are listed, one section per sub-block (each followed by a list of its room nights).
All sub-blocks are displayed, unless filtered by searching.
You can page through a long list using the First / Previous / Next / Last buttons (in the lower right corner of the page).
The Sub-Block heading is shown in an unlabeled section heading with two icons on the right:
Edit the entire sub-block (in the Accommodation Sub-Block Detail window described below).
Delete the entire sub-block.
Note: You cannot delete a sub-block that has active reservations.
The heading is followed by a table of sub-block details:
Date — The date of the room night.
Hotel — The name of the hotel.
Room Type — The room type code.
Occupancy — The maximum number of occupants of a room of that room type.
Block Inventory — The total rooms in the block for the night.
Available — The number of rooms without reservations and not allocated to sub-blocks.
Sub-Block Inventory Allocated — The number of rooms allocated to the sub-block for the night.
Booked — The number of rooms with bookings.
Remaining — The number of rooms left for the night.
Utilization — The percentage of block rooms used.

The Accommodation Sub-Block Detail pop-up window opens when you click Add New to add a new sub-block, or click to edit an existing one.
Sub-Block Name — (Required) A brief name identifying the sub-block.
Select Block(s) — (Required) One or more of the accommodation blocks set up on Accommodation > Blocks.
As you select each block, a new section is added to the Sub-Block Inventory table described next.
Allocate Sub-Block Room Inventory from Block — One section per block selected above.
The table in the section has a row for each night in each room type at each hotel in the block.
All entries are read-only for information, apart from Sub-Block Inventory Allocated, which you can edit.
Date — The date of the room night.
Room Type — The room type code.
Block Inventory — The total rooms in the block for the night.
Available — The number of rooms without reservations and not allocated to sub-blocks.
Sub-Block Inventory Allocated — The number of rooms allocated to the sub-block.
Booked — The number of rooms with bookings.
Remaining — The number of rooms left for the night.

Click Save to save the sub-block and return to the Accommodation Sub-Blocks page.
If adding a new block (not editing an existing one), click Save & New to save the sub-block and add another one.