Audience
This article is used by event organizers and staff using the Certain platform.
Sub-block Concepts
On this page you set up any "accommodation sub-blocks" for use at the event.
A sub-block is a set of rooms from one or more hotels, includes one or more room types, and has a set number ("inventory") of rooms for one or more days.
These sub-blocks are rooms that are in Accommodation Blocks (which must be set up first on the Accommodation > Blocks page).
When to use Sub-Blocks
You might choose to use sub-blocks for accommodation at your event if:
- Distinct groups of attendees are travelling from out of town, and you would like to set aside a subset of your room block inventory for each such group.
- The room blocks are at multiple hotels and of multiple room types.
Sub-blocks enable attendees to select their accommodation from either the main room block or a specific sub-block when registering. (See Forms > Accommodation.)
Adding Sub-Blocks
Accommodation Sub-Blocks
To Add a sub-block, click Add New to open the Accommodation Sub-Block Detail pop-up window described below. Video: Add Sub-Block (30 sec.)
To search for an existing sub-block, type any part of its name in the box. (To return to listing all sub-blocks, clear the box.)
Sub-blocks are listed, one section per sub-block (each followed by a list of its room nights). All sub-blocks are displayed, unless you have filtered the list by searching. You can page through a long list, using the First / Previous / Next / Last buttons (in lower right corner of page).
Sub-Block Details
Sub-Block – The sub-block name is shown in an unlabeled section heading, with two icons on the right:
- Edit the entire sub-block (in the Accommodation Sub-Block Detail window described below).
- Delete the entire sub-block.
Note: You cannot delete a sub-block that has active reservations.
The heading is followed by a table of sub-block details:
- Date – The date of the room night.
- Hotel – The name of the hotel.
- Room Type – The room type Code.
- Occupancy – The maximum number of occupants of a room of that room type.
- Block Inventory – The inventory provided by the block for that night.
- Available – The number of rooms that don't have reservations and are not already allocated to sub-blocks.
- Sub-Block Inventory – Allocated – For each room night to be added to the sub-block as inventory, select the number of rooms required from the block.
- Booked
- Remaining
- Utilization – %
Sub-Block Detail
This pop-up window opens when you click Add New to add a new sub-block, or click Edit to edit an existing one.
- Sub-Block Name – (Required) A brief name identifying the sub-block.
- Select Block(s) – (Required) Select one or more of the accommodation blocks set up on Accommodation > Blocks. (Click in the field to display that list of blocks.)
As you select each block, a new section is added to the Sub-Block Inventory table described next.
- Allocate Sub-Block Room Inventory from Block – One section per block selected above.
- The table in the section has a row for each night in each room type at each hotel in the block.
- All are "read only" for your information, apart from Sub-Block Inventory – Allocated, which you can edit.
- Date
- Room Type
- Block Inventory
- Available
- Sub-Block Inventory
- Allocated
- Booked
- Remaining
Click Save to save the sub-block and return to the Accommodation Sub-Blocks page; or (if adding a new block, not editing an existing one) click Save & New to save the sub-block and add another one.
Related articles
- Registration Groups in Certain
- Accommodations (Attendee)
- How to Close Registration for an Event
- Accommodations Guide