A sub-block is a set of rooms from one or more hotels, includes one or more room types, and has a set number ("inventory") of rooms for one or more days.
Sub-blocks are rooms that are in Accommodation Blocks (which must be set up first on the Accommodation > Blocks page).
When to use Accommodation Sub-Blocks
Distinct groups of attendees are travelling from out of town, and the organizer would like to set aside a subset of the room block inventory for each such group.
The room blocks are at multiple hotels and of multiple room types.
Sub-blocks enable attendees to select their accommodation from either the main room block or a specific sub-block when registering. (See Forms > Accommodation.)
Accommodation Sub-Blocks
To Add a sub-block, click Add New to open the Accommodation Sub-Block Detail pop-up window described below.
Video: Add Sub-Block (30 sec.)
To search for an existing sub-block, type any part of its name in the box. (To return to listing all sub-blocks, clear the box.)
Sub-Block – The sub-block name is shown in an unlabeled section heading, with two icons on the right:
Edit the entire sub-block (in the Accommodation Sub-Block Detail window described below).
Delete the entire sub-block.
Note: You cannot delete a sub-block that has active reservations.
The heading is followed by a table of sub-block details:
Date – The date of the room night.
Hotel – The name of the hotel.
Room Type – The room type Code.
Occupancy – The maximum number of occupants of a room of that room type.
Block Inventory – Available – The number of rooms that don’t have reservations and are not already allocated to sub-blocks.
Sub-Block Inventory – Allocated
Booked
Remaining
Utilization – %
Accommodation Sub-Block Detail
This pop-up window opens when you click Add New to add a new sub-block, or click Edit to edit an existing one.
Sub-Block Name – (Required) A brief name identifying the sub-block.
Select Block(s) – (Required) one or more of the accommodation blocks set up on Accommodation > Blocks. (Click in the field to display that list of blocks.)
As you select each block, a new section is added to the Sub-Block Inventory table described next.
Allocate Sub-Block Room Inventory from Block
One section per block selected above.
The table in the section has a row for each night in each room type at each hotel in the block.
All are "read only" for your information, apart from Sub-Block Inventory – Allocated, which you can edit.
Date
Room Type
Block Inventory
Available
Sub-Block Inventory Allocated
For each room night to be added to the sub-block as inventory, select the number of rooms required from the block.
Booked
Remaining
Click Save to save the sub-block and return to the Accommodation Sub-Blocks page; or (if adding a new block, not editing an existing one) click Save & New to save the sub-block and add another one.