Overview
- A sub-block is a set of rooms from one or more hotels.
- A sub-block includes one or more room types.
- A sub-block has a set number of rooms, called inventory, for one or more days.
- Sub-blocks are part of Accommodation Blocks.
- Accommodation Blocks must be set up first on the Accommodation > Blocks page.
- Sub-blocks are used when distinct groups travel from out of town.
- Sub-blocks are used when room blocks span multiple hotels and multiple room types.
- Sub-blocks enable attendees to select accommodation from either the main room block or a specific sub-block during registration.
- Forms > Accommodation is where related forms are accessed.
Accommodation Sub-Blocks
- To Add a sub-block, click Add New to open the Accommodation Sub-Block Detail pop-up window described below.
- Video: Add Sub-Block (30 sec.)
- To search for an existing sub-block, type any part of its name in the box.
- To return to listing all sub-blocks, clear the box.
- Sub-blocks are listed, one section per sub-block (each followed by a list of its room nights).
- All sub-blocks are displayed, unless you have filtered the list by searching.
- You can page through a long list, using the First / Previous / Next / Last buttons (in lower right corner of page).
- Sub-Block headings show the sub-block name and two icons on the right: Edit and Delete.
- You cannot delete a sub-block that has active reservations.
- The heading is followed by a table of sub-block details:
Date is the date of the room night.
Hotel is the name of the hotel.
Room Type is the room type code.
Occupancy is the maximum number of occupants of a room of that room type.
Block Inventory is the number of rooms in the block.
Available is the number of rooms without reservations and not allocated to sub-blocks.
Sub-Block Inventory Allocated is the number of rooms allocated to the sub-block.
Booked is the number of rooms booked.
Remaining is the number of rooms remaining.
Utilization is the percentage of utilization.
- Accommodation Sub-Block Detail
- This pop-up opens when you click Add New to add a new sub-block, or click to edit an existing one.
- Sub-Block Name is (Required) a brief name identifying the sub-block.
- Select Block(s) is (Required) to select one or more of the accommodation blocks set up on Accommodation > Blocks. (Click in the field to display that list of blocks.)
- As you select each block, a new section is added to the Sub-Block Inventory table described next.
- Allocate Sub-Block Room Inventory from Block.
- One section per block selected above.
- The table in the section has a row for each night in each room type at each hotel in the block.
- All are "read only" for your information, apart from Sub-Block Inventory Allocated, which you can edit.
- Sub-Block Inventory
- Allocated — For each block night, the number of rooms allocated to the sub-block.
- Date — The date of the room night.
- Room Type — The room type code.
- Block Inventory — The number of rooms in the block.
- Available — The number of rooms without reservations.
- Sub-Block Inventory Allocated — The number of rooms allocated to the sub-block.
- Booked — The number of rooms booked.
- Remaining — The number of rooms remaining.
- Sub-Block Detail
- Sub-Block Name is (Required) a brief name identifying the sub-block.
- Select Block(s) is (Required) to select one or more of the accommodation blocks set up on Accommodation > Blocks. (Click in the field to display that list of blocks.)
- As you select each block, a new section is added to the Sub-Block Inventory table described next.
- Allocate Sub-Block Room Inventory from Block.
- One section per block selected above.
- The table in the section has a row for each night in each room type at each hotel in the block.
- All are read-only for your information, apart from Sub-Block Inventory Allocated, which you can edit.
- Sub-Block Inventory
- Date
- Room Type
- Block Inventory
- Available
- Sub-Block Inventory Allocated
- Booked
- Remaining
- Click Save to save the sub-block and return to the Accommodation Sub-Blocks page; or (if adding a new block, not editing an existing one) click Save & New to save the sub-block and add another one.
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