Hotels

Overview

The Hotels page sets up the hotels used in your account.

Accommodation blocks (blocks of rooms) for the event can be set up at these hotels on the Accommodation > Blocks page.

Page actions

Buttons in the upper right corner are:

List View displays the page as a list of hotels. This is relevant when you are adding or editing a hotel.
Room Types goes to the Account Room Types page, where you can add, edit or delete room types.
Add New adds a new hotel record in the Hotel Detail Information section below.
Find Hotels lets you search for a hotel by typing part of its name in the Find Hotels box in the upper right corner.

Hotels list

Hotels currently set up are listed in a table with these columns: Hotel Name, Description, Address, Phone, Web, Actions.

The Actions column includes icons to edit or delete the hotel record.

Note: You cannot delete a hotel that has any accommodation blocks. Deleting those blocks is required before deletion, and blocks can be deleted only if there are no active reservations.

Hotel Detail Information

This section appears when you click Add New to add a new hotel or when you select a hotel to edit.

Enter or edit the details and click Save. For a new hotel, this adds a new supplier record on the account-level Suppliers page.

Video: Edit Hotel (1 min.)

Supplier Details

Type defaults to "Venue/Hotel" for a new record and may not be changed.
Name is required.
Unique Code is required. A unique code identifying the hotel must be entered and must be unique to the list of Suppliers for the account.
Preferred Supplier can be selected if the hotel is a preferred supplier. This may make it easier to find the right hotel for other events from the list of hotels in the account.
Image is optional. Use Upload to add an image of the hotel which can be used on the accommodation section of a registration form. The maximum size is 800 x 800 pixels. You can then select it in the drop-down list of images.
Chain is optional. The drop-down list is of suppliers of type "Chain".
Brand is optional. The drop-down list is of suppliers of type "Brand".
Web URL is the hotel's website.
Email is the primary email address for the hotel.
Street Address is required.
Address Line 2 is optional.
Address Line 3 is optional.
Country is required. Select the country.
State is required. Select the State. The state must be in the list of states for the selected country.
City is optional.
Zip Code is optional.
Non-US Province is optional.
Latitude and Longitude – If coordinates are entered, Certain Mobile uses them to determine the location of a venue on the Location map in the app if the address isn't enough.
Latitude, if entered, must be a valid latitude value, accurate within -180 to +180, and up to 4 decimal places. Example: +37.7853
Longitude, if entered, must be a valid longitude value, accurate within -90 to +90, and up to 4 decimal places. Example: -122.3981
Phone is optional.
Fax is optional.
Toll-free is the toll-free phone number for the hotel.
User Notes are notes about the hotel for internal use only.

Hotel Information

Number of Sleeping Rooms
Reg Form Label – Text to be used as the label for the hotel on registration forms.
Hotel Description – Text describing the hotel, for use on registration forms.

Venue Information

Largest Meeting Space – The size of the largest meeting space, in square feet.
Total Meeting Space – The total meeting space, i.e. all meeting rooms, in square feet.
Number of Meeting Rooms – The number of meeting rooms.