Hotels

Page overview

On this page you set up the hotels used in your account.

Accommodation Blocks (blocks of rooms) for the event can be set up at these hotels on the Accommodation > Blocks page.

Tools and quick actions

Buttons in the upper right corner provide quick actions.

List View displays the page as a list of hotels. This is relevant when you are adding or editing a hotel.
Room Types navigates to the Account Room Types page.
On that page you can add, edit, or delete room types.
Add New adds a new hotel record in the Hotel Detail Information section below.
Video: Add Hotel (1 min.) is available.
Find Hotels lets you search for a hotel.
Type part of its name in the Find Hotels box in the upper right corner.
The list of hotels displayed is filtered to show only those matching what you type.
The filter refines further as you type more.

Hotels list

The hotels currently set up are listed in a table with the following columns.

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The Actions column includes icons to edit or delete the hotel record.

Note:

A hotel with any accommodation blocks cannot be deleted.
To delete such a hotel, the blocks must be deleted first.
Deleting blocks is only possible if those blocks have no active reservations.

Hotel Detail Information

This section is displayed instead of the hotel list when Add New is pressed to add a new hotel or when a hotel in the list is edited.

Enter or edit the details and click Save.
For a new hotel, this will add a new supplier record (available on the account-level Suppliers page).
Video: Edit Hotel (1 min.)

Supplier Details

Type — Defaults to "Venue/Hotel" for a new record, and may not be changed.
Name — (Required)
Unique Code — (Required) Enter a unique code identifying the hotel.
Must be unique to the list of Suppliers for the account.
Preferred Supplier — Select this check box if the hotel is a "preferred" supplier.
This may make it easier to find the "right" hotel for other events from the list of hotels in the account.
Image — Optionally click Upload to add an image of the hotel which can be used on the accommodation section of a registration form.
Maximum size: 800 x 800 pixels.
You can then select it in the drop-down list of images.
Chain — Optionally select the chain to which this hotel belongs, if any.
The drop-down list is of suppliers of type "Chain".
Brand — Optionally select the brand applicable to this hotel, if any.
The drop-down list is of suppliers of type "Brand".
Web URL — The hotel's web site.
Email — The primary email address for the hotel.
Street Address — (Required)
Address Line 2
Address Line 3
Country — (Required) Select the country.
State — (Required) Select the State. (Must be in the list of states for the selected Country.)
City
Zip Code
Non-US Province
Latitude and Longitude — If these coordinates are entered, Certain Mobile uses them to determine the location of a venue on the Location map in the app.
Latitude — If entered, must be a valid latitude value, accurate within -180 to +180, and up to 4 decimal places. Example: +37.7853
Longitude — If entered, must be a valid longitude value, accurate within -90 to +90, and up to 4 decimal places. Example: -122.3981
Phone
Fax
Toll-free — The toll-free phone number for the hotel.
User Notes — Any notes about the hotel, for internal use only.

Hotel Information

Number of Sleeping Rooms
Reg Form Label — Text to be used as the label for the hotel on registration forms.
Hotel Description — Text describing the hotel, for use on registration forms.

Venue Information

Largest Meeting Space — The size of the largest meeting space, in square feet.
Total Meeting Space — The total meeting space, i.e. all meeting rooms, in square feet.
Number of Meeting Rooms