Attendance Tracking is a way to more closely manage an attendees ability to check in to sessions. Attendance Tracking uses the Attendance Tracking feature to enable a scanned check in option. Specific users can check attendees into sessions by scanning a QR. Users can be designated under the Features & or QR code generation in the Touchpoint dashboard. Printing and QR code generation should be handled by the name badge provider.
Authorized Email Addresses
Authorized Email Addresses grant users the ability to scan attendees into session using this field. Use commas to separate email address if the Authorized Email Addresses field is inputting multiple users.
Enable Check-Ins on the Agenda
Attendance Tracking relies on the fact that Check Ins are enabled on the Agenda first. Look under the Agenda feature settings for the "Allow Event Check-Ins" button. After enabling Check-Ins, select a default checkin type. If no selection is made on the dropdown, every session defaults to checkins enabled, non time bounded without any verification. Set the default to ON - Staff scans the attendee badge.
Attendee Spreadsheet
Attendance tracking works by matching decoded QR codes to a string (usually a number). Attendance tracking matches the decoded QR code string associated with each attendee in Touchpoint's attendee list. This field should be labeled with the heading Lead Code on the attendee spreadsheet upload.
The attendee spreadsheet upload includes a table with these column headings: First Name, Last Name, Lead Code.
Scanning Instructions
Users who have been authorized under the Attendance Tracker feature need only log in to the app. Users need to navigate to the agenda session.
For sessions that are designated to allow Check-Ins via staff scanning of attendee badges, the deputized user will see a checkin button. When the checkin button is tapped, the scanning interface is activated and ready to go. Checking in attendees happens automatically when the camera is pointed at the QR code on name badges.
What Your Name Badge Provider Needs
Your badge provider needs the same spreadsheet used in the Touchpoint CMS. The Lead Code field can be used to generate a unique QR code. The generated QR code will be scannable from within your Touchpoint Event app.
If a vendor for name badges is not available and name badges are planned to be printed by yourself, a step by step guide is provided using a Name Badge Template.
Avery.com - Badge Printing Example
After selecting the template you'd like to use, a blank badge is presented.
- Select Import Data
- Select any information you'd like displayed on your name badges & Lead Code as imported fields, then click next.
- On the next screen, drag First Name and Last Name into the "Arrange fields" box.
- Hit next, then finish.
- Next add the QR code.
- Select More from the left menu, then "QR and Barcodes".
- Select a "Code Type" of text.
- To generate the QR code from our "Lead Code", select the merge button beneath "MERGE QR OR BARCODE".
- In the dialog, drag and drop on to the field labeled "Enter barcode text" and then select finish.