Attendance Tracking is a way to more closely manage an attendees ability to check in to sessions. Attendance Tracking enables a scanned check in option, where specific users can check attendees into sessions by scanning a QR. Users can designate these users under the Features & Menu section in the dashboard. Touchpoint does not provide printing services or QR code generation. Printing services and QR code generation should be handled by a name badge provider.
Authorized Email Addresses
Authorized Email Addresses grant users the ability to scan attendees into session using this field. Use commas to separate email address when inputting multiple users.
Enable Check-Ins on the Agenda
Attendance tracking relies on the fact that Check Ins are enabled on the Agenda first. Look under the Agenda feature settings for the "Allow Event Check-Ins" button. Once enabled, select a default checkin type from the dropdown. If no selection is made on the dropdown, every session defaults to checkins enabled, non time bounded without any verification. Set the default to ON - Staff scans the attendee badge.
Attendee Spreadsheet
Attendance tracking works by matching decoded QR codes to a string. The string is usually a number associated with each attendee in Touchpoint's attendee list. Label this field with the heading Lead Code on an attendee spreadsheet upload.
Scanning Instructions
Users who have been authorized under the Attendance Tracker feature need only log in to the app and navigate to the agenda session. For sessions designated to allow Check-Ins via staff scanning of attendee badges, the deputized user will see a checkin button.
When the checkin button is tapped, the scanning interface is activated and ready to go. Checking in attendees happens automatically when the camera is pointed at the QR code on name badges.
What Your Name Badge Provider Needs
A badge provider needs the same spreadsheet used in the Touchpoint CMS. The Lead Code field can be used to generate a unique QR code. The QR code is scannable from within your Touchpoint Event app.
If a vendor for name badges does not exist and printing is planned, a step by step guide using a Name Badge Template from avery.com is provided.
Avery.com - Badge Printing Example
After selecting the template you'd like to use, you will be presented with a blank badge.
- Select Import Data
- Select any information you'd like displayed on your name badges & Lead Code as imported fields, then click next.
- Drag First Name and Last Name into the "Arrange fields" box.
- Hit next, then finish.
- Next add the QR code.
- Select More from the left menu, then "QR and Barcodes".
- Select a "Code Type" of text.
- To generate the QR code from our "Lead Code", select the merge button beneath "MERGE QR OR BARCODE".
- In the dialog drag and drop on to the field labeled "Enter barcode text".
- Select finish.