Attendance Tracking
Attendance Tracking is a way to more closely manage an attendee's ability to check in to sessions.
Using the Attendance Tracking feature enables a scanned check-in option.
Specific users have the ability to check attendees into sessions by scanning a QR code.
You can designate these users under the Features or QR code generation settings.
This should be handled by your name badge provider.
Authorized Email Addresses
Authorized Email Addresses grant users the ability to scan attendees into a session using this field.
Use commas to separate email addresses if you input multiple users.
Enable Check-Ins on the Agenda
Attendance Tracking relies on the fact that Check-Ins are enabled on the Agenda first.
Look under the Agenda feature settings for the "Allow Event Check-Ins" button.
Once enabled you have the option to select a default checkin type.
If no selection is made on the dropdown, every session defaults to checkins enabled, non-time-bounded, without any verification.
You may wish to set the default to ON, because staff scans the attendee badge.
Lead Code and Attendee Spreadsheet
Attendance tracking works by matching decoded QR codes to a string (usually a number) associated with each attendee in Touchpoint's attendee list.
This field should be labeled with the heading Lead Code on your attendee spreadsheet upload.
Authorized Users and Scanning
Users authorized under the Attendance Tracker feature need only log in to the app and navigate to the agenda session.
For sessions designated to allow Check-Ins via staff scanning of attendee badges, the deputized user will see a checkin button.
Once the button is tapped the scanning interface is activated and ready to go.
Checking in attendees happens automatically when the camera is pointed at the QR code on name badges.
Lead Code QR Code and Badge Printing
Your badge provider will need the same spreadsheet used in the Touchpoint CMS.
The Lead Code field can be used to generate a unique QR code.
That QR code will be scannable from within your Touchpoint Event app.
Name Badge Printing Template
If you do not have a vendor for name badges and plan on printing yourself we have provided a step by step guide using a Name Badge Template from Avery.com.
After selecting the template you'd like to use you will be presented with a blank badge.
Select Import Data.
Select any information you'd like displayed on your name badges & Lead Code as imported fields, then click next.
On the next screen, Drag First Name and Last Name into the "Arrange fields" box.
Hit next, then finish.
Next add the QR code.
Select More from the left menu, then "QR and Barcodes".
Select a "Code Type" of text.
To generate the QR code from our "Lead Code" select the merge button beneath "MERGE QR OR BARCODE".
In the dialog drag and drop on to the field labeled "Enter barcode text" and then select finish.
Avery.com - Badge Printing Example
After selecting the template you'd like to use you will be presented with a blank badge.
Select Import Data to start.
Use this option if you want to add sequential numbers to your badge data.
Drag and drop the Lead Code field into the appropriate area as you design.