Things to Know About Multi-Event Data
- Information that pertains to multiple events within a single account is called multi-event data.
- Multi-event data is stored at the account level.
- Event-specific data is stored at the event level.
- Certain's Consolidation reports track multi-event data.
Using Custom Questions to Collect Multi-Event Data for Consolidation Reports
- To collect data that pertains to an event itself (not from, or about, a registrant), an administrator can add one or more data-entry fields to the Certain system.
- These custom questions are meant to be used internally—responses are entered by event management staff, not by registrants.
- For example, you might need to assign a unique organizational code number to your event.
- You might need an event type designation for your event.
- Or add a comment that is not intended for viewing by a registrant.
- Since there are no pre-existing Certain data fields designed to collect such information, you need to make your own.
- You may also supply answer choices, when appropriate.
- Custom questions can take various forms. Some may be yes/no questions. Some could require text entries. Others might be answered using check boxes.
- Up to 45 event custom questions can be added per account.
- Multi-event data questions and answers are displayed to event management staff on the Custom Event Data page.
- The page is reached via Account Settings > Management > Event Data.
- These questions and answers also show on Certain's Consolidation reports, a useful tool for event management staff tasked to compile and view information from many events.
- Custom Questions for all Events in this Account
- This section lists the custom questions already associated with the current account.
Custom Questions for all Events in this Account (continued)
- Type — Displays the type of custom question (Text, Textarea, Radio, Checkbox, Select, Select Multiple, Ticket, Date, Time, Date-Time, Number, Integer, File, Image, or Rating (1–5)).
- Question — Displays the name of the custom question.
- Assignment — A system-generated label for the custom question that shows which category the question is associated with (Event Data in this case; Profile, Registration, or Agenda Items in others), and in what order the question appears. So the first question added on this page is Event Data 1.
- Add New — Go to the Questions page to create custom questions.
- Re-order Questions — The preview box lists the custom questions in the order in which they will be shown on a form.
- To re-order them:
1. Select a question.
2. Click the Move Up or Move Down button.
Note: Help topics may include features to be released.