Use this page to edit the details of a supplier record or add a new one.
Click List View to return to the list of Suppliers for the account (if that's how you reached this page).
Supplier Detail Information
The following standard fields are stored for each supplier.
Type
Type is the supplier type.
Type is required.
Type selects the supplier type from the drop-down list.
Supplier type options are Venue, Chain, Brand, or Other.
Name
Name is the supplier's name.
Name is required.
Unique Code
Unique Code is a unique code for the supplier.
Unique Code is required.
Enter a unique code for the supplier.
Preferred Supplier
Preferred Supplier indicates that the supplier is a preferred supplier.
Select the check box if the supplier is a preferred supplier.
Image
Image is the supplier image.
Select an existing image from the drop-down list.
Or click Upload to upload a new image for the supplier.
Maximum image size is 800 x 800 pixels.
If the supplier is a hotel, choose to display the image on the registration form in the hotel section.
> Caution: Uploading an image larger than 1 MB could slow down page load times.
Chain
Chain is a related chain selection.
Chain can be selected only if the supplier type is Venue or Brand.
Select the related chain from the drop-down list.
The drop-down list contains suppliers of type Chain.
Brand
Brand is a related brand selection.
Brand can be selected only if the supplier type is Venue.
Select the related brand from the drop-down list.
The drop-down list contains suppliers of type Brand.
Web URL
Web URL is the URL for the supplier's website.
Email is the supplier's primary email address.
Street Address
Street Address is the supplier's street address.
Street Address is required.
Address Line 2
Address Line 2 is an address line field.
Address Line 3
Address Line 3 is an address line field.
Country
Country is the supplier's country.
Country is required.
Select the country.
State
State is the supplier's state.
State is required.
State must be in the list of states for the selected Country.
City
City is an address field.
Zip Code
Zip Code is an address field.
Non-US Province
Non-US Province is an address field.
Latitude and Longitude
Latitude and Longitude are coordinates for a venue location.
If these coordinates are entered, Certain Mobile uses them to determine the location of a venue on the Location map in the app if the address isn't enough. See Engage > Mobile > Content > Location.
Latitude
Latitude is a latitude value.
Latitude must be a valid latitude value.
Latitude must be accurate within -180 to +180.
Latitude must use up to 4 decimal places.
Example: +37.7853
Longitude
Longitude is a longitude value.
Longitude must be a valid longitude value.
Longitude must be accurate within -90 to +90.
Longitude must use up to 4 decimal places.
Example: -122.3981
Phone
Phone is the supplier phone field.
Fax
Fax is the supplier fax field.
Toll-free
Toll-free is a toll-free phone number.
User Notes
User Notes are any user notes for internal use only about the supplier.
Registration forms and websites may display the supplier's phone numbers, address, city, state (province or district), country, or link to the supplier's web site and email address. If these fields are blank, then the system will not be able to provide the missing information to the registrant.
> Warning: Any change made to a supplier's information will affect all of the events that use that supplier as the primary venue, or for accommodation blocks.
Hotel Information
Complete the information in this section if the supplier is also a hotel where you will be managing accommodation blocks.
Check to indicate if supplier is a Hotel
Check to indicate if supplier is a Hotel is a check box.
Select this check box if the supplier is a hotel.
Selection makes the supplier available in hotel room block management.
The next three fields are only displayed if this box is selected.
Number of Sleeping Rooms
Number of Sleeping Rooms is the total number of sleeping rooms.
Reg Form Label
Reg Form Label is text used to label the hotel on registration forms.
Hotel Description
Hotel Description is text used to describe the hotel on registration forms.
> Note: Although hotels are held at the account-level, and can be managed on this Suppliers page, they are usually managed in an event on the Accommodation > Hotels page.
> Warning: As noted above, any change made to a hotel affects all of the events that use it.
Venue Information
Complete the information in this section if the supplier is a venue. Venue Information assists you when searching for suppliers for an event.
Largest Meeting Space
Largest Meeting Space is the size of the largest meeting space.
Largest Meeting Space is measured in square feet.
Total Meeting Space
Total Meeting Space is the total meeting space.
Total Meeting Space is measured in square feet.
Number of Rooms
Number of Rooms is the total number of meeting rooms.