Supplier Detail Information

Use this page to edit the details of a supplier record, or add a new one.

Click List View to return to the list of Suppliers for the account (if that's how you reached this page.)

The following standard fields are stored for each supplier

Type is Required.
Type selects the supplier type from the drop-down list: Venue, Chain, Brand, or Other.
Name is Required.
The supplier's name is stored.
Unique Code is Required.
Enter a unique code for the supplier.
Preferred Supplier
Select this check box if the supplier is a "preferred" supplier.
Image
Select an existing image from the drop-down list.
Upload
Upload a new image for the supplier.
Maximum size is 800 x 800 pixels.
If the supplier is a hotel, you can choose to display the image on the registration form in the hotel section.
Caution
Uploading an image larger than 1 MB could slow down page load times.
Chain
The related chain can be selected if the supplier type is Venue or Brand.
The drop-down list contains suppliers of type "Chain".
Brand
If the supplier type is Venue, you can optionally select the related brand.
The drop-down list contains suppliers of type "Brand".
Web URL
The URL for the supplier's website.
Email
The supplier's primary email address.
Street Address
The supplier's street address.
Address Line 2
Address Line 3
Country
The country.
State
The state belongs to the selected country.
City
Zip Code
Non-US Province
Latitude and Longitude
If these coordinates are entered, Certain Mobile uses them to determine the location of a venue on the Location map in the app.
Latitude
If entered, the value must be a valid latitude value.
Latitude must be accurate within -180 to +180, and up to 4 decimal places.
Longitude
If entered, the value must be a valid longitude value.
Longitude must be accurate within -90 to +90, and up to 4 decimal places.
Phone
Fax
Toll-free
Toll-free phone number
User Notes
Any user notes (for internal use only) about the supplier.
Registration forms and websites may display the supplier's phone numbers, address, city, state, country, or link to the supplier's website and email address.
If these fields are blank, the system will not be able to provide the missing information to the registrant.
Warning
Any change made to a supplier's information will affect all of the events that use that supplier as the primary venue, or for accommodation blocks.

Hotel Information

If the supplier is also a hotel where you will be managing accommodation blocks, you should complete the information in this section.

Check to indicate if the supplier is a Hotel.
Select this check box if the supplier is a hotel, and you want it to be available in hotel room block management.
The next three fields are only displayed if this box is selected.
Number of Sleeping Rooms
The total number of sleeping rooms.
Reg Form Label
Text used to label the hotel on registration forms.
Hotel Description
Text used to describe the hotel on registration forms.
Note
Although hotels are held at the account-level, and can be managed on this Suppliers page, they are usually managed in an event on the Accommodation > Hotels page.
Warning
Any change to a hotel affects all of the events that use it.

Venue Information

Complete the information in this section if the supplier is a venue. This information will assist you when searching for suppliers for an event.

Largest Meeting Space
The size of the largest meeting space (in square feet).
Total Meeting Space
The total meeting space (in square feet).
Number of Rooms
The total number of meeting rooms.

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