Group Reports is a page under Groups > Reports. It is available if the Registration Groups sub-module (of the Event Module) is enabled for your event (Plan > Configure > Options). Most of the figures are only reported if the Qualification and Approvals sub-module (of the Event Module) is also enabled for the event.
Filtering by Name or Code
Group Lists can be filtered by name or code. To filter the groups displayed, enter part of the Group Name or Group Code to search by. As you type the first few characters, the list of groups displayed in the report refreshes, showing only the matching groups.
Group Summary Report
This report shows the numbers of registrations for an event, grouped by their Approval Status, within any Groups set up on Groups > Group List. This report might be considered a "Groups" version of the standard report, All Registrations by Approval Status, available on the Event Dashboard, which does not go down to the group level. Click the Excel icon to export the contents of the report to an Excel file. Click any of the numbers in the report in order to see a list of those registrations in that group.
The report columns
- Group Name is the name of the group, as set up on Groups > Group List.
- Code is the Group Code.
- User is the group's Associated User, if any.
- Capacity is the total remaining capacity for all the group's attendee types. This is the total of the original capacity for each one (set up on Groups > Group List), minus the number of complete registrations in the group. Note: Blank equals unlimited total remaining capacity, even though some attendee types may have limited capacity. (Reason: A blank capacity for an attendee type on the group record means unlimited, so there is no limit to the possible grand total of group members.)
- Coordinators is the group's coordinator(s), if any.
- Incomplete is the number of incomplete registrations in the group.
- Not Yet Qualified is the number of complete (not cancelled) registrations who do not yet have an Approval Status.
- Custom Field Name (1 ... n) is the value of this custom field for this group. There is one column per custom field, as set up on the Groups > Custom Fields page.
- Approval Status Name (1 ... n) is the number of complete (not cancelled) registrations with this approval status. There is one column per approval status, as set up on the Manage > Qualification > Approvals page. (The approval statuses on registrations are set by internal users on the Registrations per Rule page, based on the recommendation statuses set by external reviewers on the Review Qualifications page.)
Navigation
If the number of groups is more than can be displayed on one page, use the First / Previous / Next / Last controls at the end to page through the list.