Accessing and editing an event
From your Organization Homepage, you may click on an event.
You may make changes to the event.
The changes may include editing the Event Title, Event Dates, Time Zone, and Visibility Settings.
From the event's dashboard homepage, click the Edit button in the upper right corner to the right of the event title.
On this page, you can make changes to your Event Info, Event Icon, and/or Event Settings.
Event Info
- Title: Enter the title of your event here.
- Time Zone: Select the time zone for your event.
The time zone selection determines when scheduled push notifications will be sent.
- Starts At / Ends At: Select the dates when your event will start and end.
The dates will be displayed on the app's event list screen.
- Visibility
- Preview (HIDDEN): Events with this setting are visible only to Touchpoint Admins who are logged into the app with their admin credentials.
- Published (LIVE): Events with this setting are visible to all app users on the event list screen.
- Archived (CMS ONLY): Events with this setting are not synced to the app and are visible only in the Touchpoint CMS.
- Template (CMS ONLY): Events with this setting are not synced to the app and are visible only in the Touchpoint CMS.
- Apply Template: Any Event Templates created on your account will be listed here. Select an Event Template to apply to your event, if needed.
- Please note: Applying an Event Template will overwrite existing Color Theming, Phone Home Layout, iPad Home Layout, and Feature Settings when you click Save Gathering. This action cannot be undone.
- Targeted: When ON, the event will be visible on the app's event list screen only after a registered attendee has logged into the app.
When OFF, the event will be visible on the app's event list screen before logging into the app.
- Estimated Users: Filling in this field with the number of users you estimate will be using the app for this event helps keep a record of estimated server usage.
- Event website URL (optional): Store your Event website URL in the Touchpoint CMS for your records. This URL is only displayed in the Touchpoint CMS.
- Registration URL (optional): Store your Registration Form URL in the Touchpoint CMS for your records. This URL is only displayed in the Touchpoint CMS.
Event Icon
- The Event Icon is displayed to the left of the event title on the app's event list screen.
- The file must be a square image, at least 250 x 250 pixels, and either .png or .jpg format.
- If no Event Icon is uploaded, a placeholder image will appear on the app.
Event Settings
- Hide Locations: Use this setting to hide ALL locations for this event on agenda sessions, exhibitors, etc.
- Display 24 hour times: Use this setting to display session times in 24 hour format.
- Display dd/mm/yy dates: Use this setting to display session dates in dd/mm/yy format.
- Prefer User Timezone: This setting is useful for virtual events. It sets the time zone of any time displayed within the app to the app user’s device time zone, instead of anchoring it to the time zone set on the overall event.
- When ON, any time within the app will be displayed in the app user's device time zone.
- When OFF, any time within the app will be displayed in the time zone set on the overall event.
- With the ON setting, you still must set a time zone for the overall event.
- Scheduled messages will be sent at their scheduled time in the time zone set on the overall event.
- Example: If an event is set to CST and a message is scheduled for 10:00 AM (CST), a user in EST would receive it at 11:00 AM EST, and a user in PST would receive it at 8:00 AM PST.
- Primary Language: Select the primary language for this event on the app from the dropdown menu. This is the language that all hard-coded text will be displayed in. You may edit content and button labels in the Touchpoint CMS in whichever language you wish.
- Location: Optionally, select a location from the Location dropdown menu to display in the Touchpoint CMS for your records. Locations listed in this dropdown can be edited under Locations in the Touchpoint CMS. This location is only displayed in the Touchpoint CMS.
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