Tier: Add/Edit

Tier: Add/Edit

An Add Tier window opens when you click Add New on the Tiers page. An almost identical Edit Tier window opens when you click edit in the list of tiers on that page.

Add Tier or Edit Tier

• Tier Name is required.
• Tier Name must be unique in the event.
• Examples of Tier Name include "Initial Review" or "Senior Team".
• Due Date is optional.
• Due Date is the date by which reviewers should complete their reviews.
• Note: This is a field you use if you wish to add a Review Reminder email (see below).
• Note: Setting a date here is mainly for those Review Reminders. It doesn't automate anything else, and doesn't prevent reviewers being late.
• Select from the calendar, or enter the date in mm/dd/yyyy format.
• The result will be available as a dynamic data field that you can add to a Reviewer Email Template.
• Can see Reviews in Tier(s) — Select the tiers (if any) from which reviewers in this tier can see the reviews.
• Example: If you have four tiers you might allow reviewers in the first tier to see no other reviews, but reviewers in the fourth tier to see reviews from the third tier or even all earlier tiers.

Privileges

• You can allow reviewers to do more than just review and score sessions.
• Allow reviewers to see Speaker details — If selected, reviewers in this tier will be able to see a Speakers section with details of the Master Speakers for a paper: Name, Type, Organization, Email, and Bio.
• Allow reviewers to Edit sessions — If selected, reviewers in this tier can edit sessions.
• Allow reviewers to Approve/Reject sessions — If selected, reviewers in this tier can approve sessions or reject them.
• Sessions approved by reviewers in this tier skip reviews in subsequent tiers (if there are any), and are qualified for scheduling.
• Sessions rejected by reviewers in this tier also skip reviews in subsequent tiers (if there are any).

Emails

• Select the Email Templates to be used for notifications that will be generated automatically and sent to reviewers.
• Note: Default email templates are created automatically when you create the Speakers and Sessions Reviewer Portal. You can edit those or add new ones on Promote > Communication > Communication Reviewer Email Templates.

When Assigned

• The email to be sent to all reviewers in this tier when a session is assigned to it.
• Note: You can select "Do Not Send Email" instead of selecting a template. You might use this if, for example, all your reviewers review papers together in a single workshop.

Upon Review Completion

• The email to be sent to a reviewer when they complete their review of a session on this tier.
• Note: The following are available only when you select a Due Date.

Review Reminder

• The email to be sent automatically (at the frequency you select) to a reviewer until they have completed a review or the Due Date has passed.
• Select the frequency: Every day; Once every Two days; Once every Three days.
• Note: Review reminders are not sent after the Due Date.
• Day Before Due Date — If selected, the Review Reminder email will also be sent on the day before the Due Date.
• On Due Date — If selected, the Review Reminder email will also be sent on the Due Date.

Recommendations

• Configure when Certain will give you an Approval Recommendation for a Session in this Tier.
• Add Recommendation — Click this to add the following fields for you to complete:
• For Column — Select column: Score or a numeric Custom Field of class "Session Review".
• Average Score is above — Select a score between 1 and 10.
• OR the Percentage of Reviews completed is — Select a percentage between 1 and 100.
• Target Tier — If selected, you must also select a tier. The recommendation will be to move the session on to that tier for review. Example: Recommend moving a session from Tier 2 to Tier 3.
• Approve — If selected, the recommendation will be to approve the session; that is, to change its status to Qualified.
• Process Recommendations Automatically — If selected, the recommendations for sessions that have met their criteria are processed automatically within an hour or so. If left clear, you will see and need to process recommendations on Speakers and Sessions Session Reviews Manage Reviews.
• Clear Recommendation — Clears the values in the recommendation fields, and removes the fields. Note: Available only after you click Add Recommendation.

See also

• List of Speaker and Session Management documents, videos, and help topics

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